Senior Admin Assistant III - TS/SCI w/Polygraph
General Dynamics Information TechnologyAbout the role
Type of Requisition:
RegularClearance Level Must Currently Possess:
Top Secret SCI + PolygraphClearance Level Must Be Able to Obtain:
Top Secret SCI + PolygraphSuitability:
Public Trust/Other Required:
Job Family:
SCAJob Qualifications:
Skills:
Briefing, Microsoft Office, Office Administration, Public Speaking, Written and Verbal Communications (Inactive)Certifications:
Experience:
3 + years of related experienceUS Citizenship Required:
YesJob Description:
Discover a career that is challenging, impactful, and mission critical. Join our team as an Administrative Assistant III and make an impact on our customer. While you help us advance the mission, we’ll help advance your career.
HOW AN ADMINISTRATIVE ASSISTANT III WILL MAKE AN IMPACT:
The Admin Assistant (AA) shall, under Sponsor direction, provide administrative support services to assist in meeting the mission requirements of customers throughout the Sponsor's organization
The Division is seeking an experienced Administrative Assistant {AA) who is proficient in Microsoft Outlook as the primary means of correspondence with customers
The Admin Assistant will be required to interact extensively with customers throughout the Organization as well as Division personnel and the Office to which they belong
They will be required to work independently as a member of a larger team performing both transactional work and work that requires critical thinking skills
For example, the candidate will be required to provide superior customer service by understanding customer requests/issues and research possible causes and generating solutions
The candidate will be required to provide instructional briefings in a classroom setting to groups of up to approximately 25 people
The candidate will serve as the main POC for all incoming requests to update and or amend sponsor security files
At the direction of the Division, the candidate will work with developers
Candidate will review daily reports and report those findings to the appropriate programs and update the Division spreadsheet with new information
Following an SOP, candidate will be responsible for advising customers points of contact with any cases that may give rise to an actual or potential conflict of interest, organizational or otherwise
Candidate will provide instructional briefings in a classroom setting to correct inaccurate biographical data and security related information and will review new user accounts for other external customers
It is a high profile position with considerable interfaces with both candidates but representative of sponsors unique systems
Candidate must protect from the unauthorized release of customer information and data and employ the "need to know" principle
Candidate will be responsible for tracking, gathering information, and drafting responses to Sponsor action tracker submitted to the office for action as requested
Specialized and OJT training will be provided upon arrival for Sponsor specific systems
Candidate will confirm and maintain office access in the appropriate Sponsor system
The candidate will be responsible for setting up user accounts and accesses for multiple Sponsor unique systems and will perform data clean up tasks as appropriate
Candidate will also provide operating instructions to users after activating their accounts
Actions may include the gathering of metrics, milestone tracking and gathering of weekly/monthly highlights or accomplishments
Candidate should have intermediate knowledge of Microsoft Office, Excel, and SharePoint and other Sponsor databases as needed
Travel to/from other buildings within the WMA may occasionally be required to attend meetings and transport paper requests
A GOV may be provided based on availability
Candidate will report the monthly mileage of the Division's government owned vehicles (GOV) and notify the Sponsor of any maintenance issues
Candidate will also ensure the vehicle log books are properly documented for the four vehicles as they are signed in and out
WHAT YOU'LL NEED TO SUCCEED:
The position requires an active TS/SCI with Polygraph clearance
The position requires High School Diploma and three (3) years of relevant experience or equivalent combination of education and experience
Core hours are from 9:00 am to 3:00 pm
Candidate must be able to operate in a t
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