Administrative Assistant I

Description

Company Overview

Biomerics is a world-class manufacturer and innovative polymer solutions provider for the medical device and biotech industries. As a vertically integrated company, we specialize in designing, developing, and producing medical devices for diagnostic and interventional procedures. We are focused on next-generation solutions for vascular access, electrophysiology, cardiac rhythm management, neurovascular, structural heart, and cardiovascular markets.

At Biomerics, we are dedicated to our diverse employee base. We understand that a strong, skilled, and engaged workforce is the foundation of our continued success as a business. We strive to live up to Biomerics' values in all our interactions. It is an exciting time to be part of our collective team, and there is no limit to the impact that can be achieved here at Biomerics. 

We improve and advance the lives of our employees and the patients who depend on our products.

At Biomerics, we believe in integrity, partnership, empowerment and accountability, trust, agility, teamwork, and excellence, and we care. Our team-oriented, customer-focused corporate culture prioritizes building strategic, mutually beneficial partnerships with customers and our team members.

Job Description:  

We are seeking a detail-oriented and highly organized Administrative Assistance I to support our sales operations, customer service, and office administration. This role ensures accurate order processing, efficient documentation management, and compliance with internal standards while providing exceptional support to customers and internal teams.

 Key Responsibilities: 

 Quote, Sales Order Entry & Customer Service

• Generate NPI quotes in ERP system and send them to customers. 
• Enter sales orders accurately and promptly into the ERP system.
• Provide support for customer inquiries, providing timely and professional support.
• Coordinate with internal teams to ensure order accuracy, scheduling alignment, and on-time delivery of information.
• Close circle on NPI jobs to ensure router times into future are evaluated/confirmed.

Filing System Management

• Maintain a well-organized physical and digital filing system to ensure documentation is accessible, compliant, and up to date.
• Create, update, and archive files according to company standards and retention requirements.

Work Order Processing

• Systemically close work orders in the ERP system, verifying that all transactions, labor entries, and materials are accurately accounted for.
• Kit work orders for production, ensuring all materials, travelers, and documentation are completed and delivered to the production floor on time.

EH&S Administrative Support

• Track employee EH&S certifications and training requirements.
• Schedule required trainings and maintain accurate training logs.
• Assist with document control, audits, reporting, and compliance-related administrative tasks.

General Office Support

• Assist with ad hoc administrative tasks as needed, including scheduling, document preparation, supply management, and supporting cross-departmental needs.
• Provide flexible support to leadership and team members to ensure efficient office operations.
• Answer phones, receive guests, general office admin (order material support)

Requirements

Qualifications:

• 2+ years of administrative or office support experience (manufacturing environment preferred).
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with ERP systems is a plus.
• Salesforce experience desired.
• Excellent communication skills and attention to detail.
• Ability to work independently and collaborate across teams.
• Bilingual (Spanish) preferred 

 Hours: Monday - Friday; 8:00am - 4:30pm

Benefits: Medical/Dental/Vision Insurance, Short-Term Disability, Long-Term Disability, Life Insurance, Paid Time Off, Paid Holidays, 401k.

The salary estimates are estimates from this job board and not a guarantee from Biomerics' salary range. 

Biomerics does not accept non-solicited resumes or candidate submittals from search/recruiting agencies that are not already on Biomerics' approved agency list. Unsolicited resumes or candidate information submitted to Biomerics by search/recruiting agencies not already on Biomerics