Administrative Assistant I - Human Resources

The College of Southern Nevada appreciates your interest in employment at our growing institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
• Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted.

If you are unable to attach the required documents to your online application or need assistance regarding the application process, please contact the Talent Acquisition team within Human Resources via email at hr.recruitment@csn.edu or call (702) 651-5800 to be directed to the appropriate Recruiter.

Job Description

Based on the volume of applications received this recruitment may close at any time. Applicants are encouraged to apply as soon as possible. 

The Administrative Assistant I will provide support to the Human Resources Department staff, CSN employees and community affiliates. This role is designed to help serve the department as a whole and will need to collaborate with external departments, multiple faculty members, and the administrative assistants.

Under the direct supervision of the Administrative Assistant IV, responsibilities include, but are not limited to:

Front Office Management:

• Answer the Human Resources main phone number in a timely manner, generally within three rings. Transfer calls to the appropriate staff member and/or department. Take messages as needed.

• Ensure office supplies requisition/orders are generated prior to running out of any supplies including paper and toner. Assist Human Resource staff with faxes and copier. Make sure fax machine and all copies are working properly and report problems to the CSN help desk or the Les Olsen repair department as needed.

• Stay knowledgeable about CSN campus, its policies, procedures, contact and department and share the information with all customers seeking assistance, including via Customer Service email box.

• Distribute incoming mail in a timely manner. Time stamp, log and distribute mail to the appropriate recipient as it comes in.

• Update and maintain the Departmental phone list. Revise and distribute the list as changes to staff/office assignments happen.

• Become knowledgeable of Workday functions and providing guidance and/or referrals to callers and visitors to the Human Resource office.

• Check the Human Resource Customer Service inbox several times daily and respond or forward messages appropriately within 24 hours.

• Assist employees will navigating the Workday system.

• Enter all service requests for the requests for the department (requests for facilities management, help desk, etc.) Monitor requests as they process through and keep the AA IV and/or department staff aware of status.

• Complete any an all special projects assigned by supervisor and/or anyone in the supervisory chain of command in accordance with the specifications provided.

• Provide guidance and technical support to applicants applying through the Workday System ( Academic, Administrative Faculty and Classified application system.)

• Answer applicant questions regarding the recruitment process and application deadlines. Assist with over the phone and/or email applicant's questions and help with the completion of the online application process.

• Inventory Department office supplies each month and prepare supply orders as needed to maintain appropriate supply levels. Place Office Depot and supply orders within five working of request.

• Reconcile supply invoices wi