Staffing Coordinator

Staffing Coordinator - Senior Living
$26.50 - 32.00/hour | Full-Time
Leonard Florence Center for Living | Chelsea Jewish Lifecare

Make a difference in someone's life every day.
Chelsea Jewish Lifecare, celebrating life through the Jewish tradition  
 
Why Join Us?

• Make an Impact: This is your opportunity to make a difference in the lives of others!
• Competitive Pay: $26.50 - $32.00/hr based on experience 
• Schedule: Full-Time, Monday - Friday, 7:00AM - 3:30/4:00PM
• Supportive Team: We value our team members just as much as the people we serve!
• Quick Hiring: Apply today and hear back within 48 hours 

What You'll Do: 

• Coordinate and maintain all nursing staff schedules, including daily assignments, master schedules, staffing adjustments based on census, and coverage for weekends, holidays, events, and special programs.
• Monitor staffing levels to ensure adequate coverage, proactively communicate staffing concerns to leadership, and track overtime utilization.
• Manage scheduling systems and workforce data, including OnShift accuracy, time-off requests, vacation and sick leave tracking, missed punches, and payroll-related scheduling verification.
• Support recruitment and onboarding efforts by tracking open positions, reviewing applicants, attending recruiting events, coordinating pre-employment requirements, and facilitating new hire system access and orientation.
• Collaborate with Nursing, Staff Development, Human Resources, and Payroll teams to ensure employee records, required medical documentation, and onboarding processes are completed accurately and timely.
• Monitor employee compliance requirements, including professional license tracking and maintenance of staffing-related records.
• Prepare and distribute staffing reports, daily schedules, and required census documentation in accordance with organizational and regulatory requirements.
• Maintain professional standards, participate in ongoing training and development, comply with organizational policies, report concerns as required, and perform additional duties assigned by leadership.

What You'll Need: 

• High school diploma or equivalent
• An active Massachusetts CNA license in good standing is beneficial
• Previous experience working with payroll systems and payroll-related processes
• Experience with ADP payroll and timekeeping functions is preferred
• Experience using healthcare staffing and scheduling practices within a long-term care or skilled nursing setting
• Experience with OnShift scheduling software is preferred
• Ability to read, write, and follow instructions in English

Benefits Available for Qualified Positions:

• Comprehensive benefits package, including Health, Dental, Vision, company-funded Life Insurance, and optional STD, LTD, Accident, and Critical Illness coverage.
• Financial and educational support, such as a 403(b) retirement plan, Flexible Spending Account, and tuition reimbursement.
• Generous paid time off, including vacation, sick time, and a paid birthday.
• Great workplace perks, including free meals, free parking, and a state-of-the-art facility with an inclusive, supportive culture.
• Rewarding career opportunities within an outstanding and well-recognized organization.

To apply, please complete the required questionnaire. We accept applications on a rolling basis.

We are an Equal Opportunity Employer and are committed to a diverse and in