Administrative Coordinator - Center for Advanced Therapeutics

The Wistar Institute is seeking an Administrative Coordinator for our new Center for Advanced Therapeutics (“The Center”). The Center will consist of six research laboratories focusing on early-stage drug discovery in cancer and autoimmune disease. The core scientific objectives of the Center for Advanced Therapeutics will be to facilitate collaborative research in biomedicine and computational, artificial intelligence (AI)-driven systems.

The Administrative Coordinator is a front-facing position reporting to the Director of The Center whose job responsibilities include welcoming guests to The Center as well as providing secretarial, administrative, purchasing, and laboratory management support to Center faculty and members.

The successful candidate will serve as a key resource for new and current laboratory members by providing essential information and guidance related to The Center, laboratory, and institutional policies, practices, and operations. The individual will manage the Center Director’s calendar, coordinate schedules for conferences, meetings, and appointments, as well as oversee travel arrangements (transportation, reservations, itineraries, and reimbursements). Additionally, the Administrative Coordinator manages the regular Center meeting schedule and prepares a variety of documents including correspondence, memoranda, journal reviews, and other documents as requested. The role also includes assisting with the recruitment process for new Center faculty and personnel with resume review and interview coordination.

The ideal candidate will have prior experience and demonstrated success working in a front office position in an academic environment and display excellent attention to detail, good judgment, awareness of the need to serve as a first-person of contact for the Center, the ability to work independently with limited direction, demonstrate initiative, strong interpersonal skills, excellent written and verbal communication skills, and excellent organization.

High school diploma or equivalent required. Bachelor’s degree preferred. Candidates with a minimum of 3 years of high-level secretarial/administrative experience and a proven level of responsibility are strongly preferred.

The Wistar Institute is located in the University City area of Philadelphia, in the heart of the University of Pennsylvania Campus. The new HIV Cure and Viral Diseases Center will be located at The Wistar Institute North location at 3675 Market Street. Wistar provides resources to its faculty and staff that enable them to conduct cutting-edge collaborative research and provides for outstanding intellectual environments and state-of-the-art facilities. Research discoveries conducted at Wistar have led to the development of vaccines; the identification of genes associated with cancers; and the development of many other significant research technologies and tools.

We offer a competitive salary and an excellent benefits package.

For more information about The Wistar Institute visit our website at www.wistar.org.


It is the policy of the Institute to provide equal employment opportunities to all individuals regardless of race, citizenship, ethnicity, color, creed, religion, marital status, national origin, ancestry, sex, age, veteran status, mental or physical disability (including HIV and AIDS), pregnancy, caregiver status, domestic or sexual violence victim status, sexual orientation, gender identity and expression, or on the basis of genetic information, or any other characteristic protected by federal, state, or local law, with respect to all terms and conditions of employment.