Administrative Assistant

Leading the Change in Youth Development

At Boys & Girls Clubs of King County, we are taking youth programming to a new level. We are a leader in youth development, providing a safe, affordable place for kids and teens during critical out-of-school time. Our Clubs offer life-changing programs and services to youth throughout the greater Seattle area.

As one of the largest Boys & Girls Club organization in the United States, we have a rich history serving King County youth. If you are passionate about youth development, committed to social justice, love to connect with people, have a proven track record of results with youth, and want to be part of an extraordinary team, Boys & Girls Clubs of King County is for you!

OPPORTUNITY OVERVIEW: ADMINISTRATIVE ASSISTANT (In Person)

Supports assigned club in collecting information, performing clerical functions, and completing administrative duties as assigned. Plan and coordinate supportive services of the Club, such as record keeping, mail distribution, and other office support services. Support Area Director with MyClubHub, member and other youth served data management and impact-measurement initiatives. Prepare correspondence and reports, maintain schedule and calendar, answer telephone and maintain electronic and hard copy files. Answer inquiries and obtain information for general public, visitors and other interested parties. The Administrative Assistant provides exceptional customer services, greets families/guardians or members when they call or as they check in and/or out at club front desk.  Help facilitate overall efficiency of professional office functions, and core BGCA programing. May be required to support multiple club sites.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide engaged presence to prepare youth for success while creating a safe and healthy Club environment that facilitates positive youth development
• Ensure that facilities, equipment, and first aid, janitorial and office supplies are maintained
• Contribute to planning, developing, implementing and evaluating programs
• Support a productive work environment
• Represent the club to all visitors with a professional and positive demeanor
• Participate in special programs or events as directed by club director
• Manage membership lists
• Retrieve invoice summaries and data reports from database
• Work with Marketing and Communications to make updates to website
• Demonstrate strong emotional intelligence and maintain a professional presence in high stress situations

RELATIONSHIPS:

Internal: Maintain close, daily contact with club staff (professional and volunteer), club members, and supervisor. Communicate daily to receive/provide information, discuss issues, explain or interpret guidelines/instructions.

External: Support external contact as needed with community groups, schools, member’s parents and others as directed by supervisor.

QUALIFICATIONS, KNOWLEDGE, SKILLS, AND ABILITIES:

• High School diploma or GED required
• Youth development experience preferred
• Ability to objectively draft professional correspondence
• Previous administrative or office experience is preferred
• Current CPR and First Aid Certifications or ability to obtain within 90 days of hire
• Knowledge and/or experience working with a non-profit youth development agency preferred, Boys & Girls Club experience preferred
• Functional literacy with Microsoft Office Suite
• Good organization and attention to detail, professional presence, strong customer relations skills and ability to maintain strict confidentiality
• Strong analytical and problem solving skills
• Ability to learn and implement new ideas for the good of the organization
• High level verbal and written communication skills
• Ability to multi-task

Licensing Requirements for staff upon hire:

• As a requirement of the Department of Children,Youth & Families (DCYF), it is necessary for individuals in this position to possess a STARS ID number and a Portable Background Check with a "Cleared" status prior to commencing work. For instructions or to get started with this FREE process please visit MERIT or reach out to our HR team at hr2@positiveplace.org
• Must provid