Accounts Payable/Receivable Specialist (Finance)

Accounts Payable Specialist (Finance)

Job Overview

Location/Schedule: This position is based at the Lloyd Corporate Plaza, located in NE Portland, OR. The schedule for this position is Monday through Friday, 8:30 a.m. to 5:00 p.m.

Position: Account Payable/Receivable Specialist

Program: Finance

Cascadia’s Mission and Vision:

Mission: Cascadia Health delivers whole health care – integrated mental health and addiction services, primary care, and housing – to promote hope and support the well-being of the communities we serve. 

Vision: We envision a community where everyone benefits from whole health care, experiences well-being, and has a self-directed, connected life. 

Position Description: The Accounts Payable/Receivable Specialist at Cascadia Health is responsible for managing the organization's accounts payable processes, ensuring accurate and timely payments to vendors and suppliers. This role involves verifying invoices, reconciling accounts, and maintaining financial records to support the operational needs of the company. 

This position must understand, appreciate, and respect the diversity and cultural differences within our Cascadia community. As such, it is expected that this position promotes integrated care, our vision of trauma-informed and person-first approaches, and helps create a work environment of inclusion, safety, and acceptance. 

Essential Responsibilities

This position description is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position. Management reserves the right to modify, add, or remove duties as necessary.   

General:  

• Review and process vendor invoices, ensuring accuracy and adherence to company policies and procedures. 

• Verify invoice coding and obtain necessary approvals for payment processing. 

• Prepare and reconcile accounts payable transactions, including vendor statements and aging reports. 

• Communicate with vendors to resolve billing discrepancies or issues related to payments. 

• Maintain accurate and up-to-date records of accounts payable transactions in accounting software or systems. 

• Process electronic and paper payments, including checks, ACH transfers, and wire transfers, in a timely manner. 

• Assist with month-end closing activities, including accruals, journal entries, and financial reporting. 

• Collaborate with internal departments, such as purchasing and finance, to ensure proper documentation and approval of expenses. 

• Perform other duties as assigned. 

Regulatory & Compliance: 

• Comply with laws, regulations, policies, and procedures under which the program and company operates.  

• Assist in crisis situations as appropriate; follow protocols and procedures in coordination with the treatment team. 

• Respect and honor client rights and responsibilities and demonstrate professional boundaries and ethics.  

• Maintain accurate and up-to-date documentation that ensures compliance with all agency policies and procedures and local, state, and federal regulations, and billing requirements.   

• Understand safety regulations and evacuation procedures; participate in regular safety drills in compliance with program policies and procedures.  

• Complete assigned employee training in compliance with program and company requirements.  

• Provide guidance, support, and training to other staff in alignment with company mission and values. 

• Participate in all scheduled staff meetings, supervision sessions, and other departmental and company meetings. 

Qualifications 

Education: 

• Required: A high school diploma, GED, or equivalent. 

Experience: 

• Preferred: Two to four years of accounts payable experience in a mid to large accounting environment is preferred. 

Specialized Knowledge, Skills, & Abilities:  

• Effective communication and active listening skills. 
• Effective interpersonal and customer service skills. 
• Ability to work proactively and effectively in a team and independently. 
• Operate computer hardware and software at a level needed to effectively perform job functions.  

Other: 

• Must have the ability to travel to multiple locations throughout the Portland Metro area.  

  

Working Conditions