Executive Administrator - Operations - 7355

Job Title: Executive Administrator, Operations

Location: Columbus, OH

Job Type: Full-Time

Req ID: 7355

 

 

About Us:

As a developer, manufacturer, and supplier of essential medicines, Hikma Pharmaceuticals USA Inc. and its affiliates’ mission is to bring Better Health. Within Reach. Every Day.® for millions of patients around the world.  We are a trusted, reliable partner and dependable source of over 750 high-quality generic, specialty and branded pharmaceutical products that hospitals, physicians and pharmacists need to treat their patients across North America, the Middle East, North Africa and Europe.  Through our 32 manufacturing plants, eight R&D centers, and 8,500+ employees worldwide, we are always hard at work creating high-quality medicines and making them accessible to the people who need them.

 

Description:

We are committed to building a diverse and inclusive team and encourage applications from candidates of all backgrounds.  We are seeking a talented and motivated Executive Administrator, Operations to join our team. 

In this role, you will provide administrative support to the Sr. VP Quality (global executive), Sr. VP/General Manager – Generics, and the Associate VP, Quality (local executives).

 

Key Responsibilities:

• Arrange complex and detailed travel plans and itineraries for executives to include air, hotel, ground travel and the like, coordinating with global colleagues while adhering to all company travel policies.
• Arrange meetings either onsite, other local locations, or offsite – potentially in other states as requested that may include local, regional, and/or global executives.
• Prepares expense reports for the Sr. VP, General Manager of Generics, Sr. VP Quality, and the Associate VP, Quality.
• Manage the Sr. VP/General Manager of Generics, calendar, and schedules appointments.
• Screen incoming calls and correspondence and respond independently when possible.
• Organizes programs, events, meetings, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and controlling event budget.
• Performs complex and confidential administrative functions including developing written correspondence and responds to routine external correspondence. 
• Creates and maintains files of all kinds in typical office applications for word processing, presentations, and spreadsheet files.
• Prepares slides and charts for presentations as required.
• Maintains confidentiality of all corporate, HR and research matters.
• Performs other duties as assigned.
• Regular and predictable onsite attendance and punctuality.

 

Qualifications:

We value the skills and experiences candidates bring to the table.  While we have listed some qualifications below, we encourage candidates to apply even if they do not meet all of them:

• Demonstrated strong computer skills with proficiency (advanced level) in Microsoft Word, PowerPoint, and Excel, with a strong, demonstrated working knowledge of SAP.
• Ability to travel domestically occasionally.
• Demonstrated ability to maintain the highest level of confidentiality and exercise sound judgment in difficult situations.
• Ability to work independently to prioritize and handle multiple, simultaneous, and complex tasks and