Sr. Administrative Assistant

Requisition ID: 59573  Title: Sr. Administrative Assistant  Division: Arthrex, Inc. (US01)  Location: Naples, FL.

 

 

 

 

At Arthrex, we’re proud to be a privately held company focused solely on our mission of Helping Surgeons Treat Their Patients Better®. Our marketing team works as a collaborative partner across the entire organization to develop and deliver powerful resources and tools to educate surgeons, patients, and our salesforce on our minimally invasive products and procedures. The Sr. Administrative Assistant will play an integral role in the day-to-day operations of the marketing department, as well as contributing to ongoing projects and initiatives. The ideal candidate has strong communication skills, a collaborative nature, and a keen respect for confidentiality.

 

Main Objective:

Provide a high-level of support for the Department Leadership to manage daily activities, projects, communication, and initiatives.

 

Essential Duties and Responsibilities:

· Support the department leadership including but not limited to calendar management, travel arrangements, creating and maintaining comprehensive record keeping of files, creating PowerPoint presentations and working on excel spreadsheets.

· Support department leadership on projects, communication, department initiatives, and annual planning.

· Coordinate department meetings and events (town halls, team building, luncheons, etc.) to enhance communication and community.

· Communicate important initiatives, updates, and deadlines to department leaders, team members, and stakeholders.

· Facilitate development of PowerPoint presentations and timely reports.

· Display professionalism, quality service, and a “can do” attitude in-person and in all communications both internally and externally.

· Work closely with various departments on projects/tasks/initiatives

· Schedule conferences, appointments and write minutes and notices as necessary.

· Exercise privacy, confidentiality, professionalism, and discretion regarding work matters, and interactions.

 

Incidental Duties:

The above statements describe the general nature and

level of work being performed in this job. They are not intended to be an exhaustive list of all duties, and indeed additional responsibilities may be assigned, as required, by management.

 

Education and Experience:

· High School diploma or equivalent required. Bachelor’s degree preferred. Marketing or Business concentration a plus.

· 5 years’ experience in administration, marketing, or general office experience required.

· Experience working for senior management/executive highly desired.

· Experience in medical device/life sciences field desired.

 

Knowledge and Skill Requirements/Specialized Courses and/or Training:

· Exceptional verbal, written, analytical, project, research, and organizational skills with a sharp attention to detail and the ability to handle multiple priorities simultaneously while meeting deadlines.

· Strong business acumen and aptitude to learn new systems, skills, and procedures.

· Self-motivated and resourceful with strong follow-through skills.

· Excellent time management and critical thinking skills.

· Proven ability to build and maintain effective working relationships with employees and managers at all levels of the organization as well as external stakeholders.

· Ability to work independently and interact with all levels of management.

· Excellent judgment, highly discreet and able to maintain a high level of confidentiality.

· Proactive mindset, ability to work well under pressure and possess a sense of

  urgency.

· Exceptional interpersonal skills and flexibility.

· Professional and courteous demeanor.

 

Machine, Tools, and/or Equipment Skills:

High level of proficiency in Microsoft Word, Excel, PowerPoint, and Outlook. Adobe Creative Suite skills desired.

 

Reasoning Ability:

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

 

Mathematical Skills:

Ability to comprehend and apply mathematical principles to the degree required to perform the job based upon job requirements.

 

Language and Communication Skills:

Ability to comprehend and apply language skills to the degree required to perform the job based upon the job requirements listed above. Ability to verbally communicate ideas and issues effectively to other team members and management. Ability to write and record data and information as required by procedures.