Office Assistant – Business Development Center

Classification

Regular

Minimum Pay

$17.58

Compensation will be commensurate with the level of the position, education, and experience.

JOB DESCRIPTION SUMMARY

The Office Assistant provides vital administrative and on-site support to ensure the smooth operation of the MCC Business Development Center, with a primary focus on supporting Business Development Instructors during classes held at the MCC Ashton location. This part-time role serves as a welcoming and resourceful point of contact for students, instructors, and guests, while also managing daily office activities, coordinating communications, and maintaining organized systems for records, meetings, and events.

ESSENTIAL POSITION FUNCTIONS:

• Serve as the primary support contact for Business Development Executive Director, Director and Instructors. Assist with classroom setup, attendance tracking, technology needs, and student questions.
• Manage the Center’s calendar, including scheduling and confirming meetings, one-on-one consultations, and events.
• Manage incoming and outgoing phone calls, emails, and mail. Ensure timely and accurate communication with instructors, students, and staff.
• Maintain accurate digital and paper records, including class rosters, student documentation, and instructor files.
• Prepare meeting materials, set up rooms, distribute agendas, and take meeting minutes.
• Assist with logistics for workshops, seminars, and instructor gatherings—handling registration, space reservations, and communications.
• Greet and assist all visitors to the MCC Business Development Center in a professional and welcoming manner.
• Support the Executive Director in compiling data and preparing reports on center activities, student engagement, and budget updates.
• Maintain office supply inventory and equipment; coordinate with IT and Facilities as needed.
• Attends work activities or programs as scheduled or assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Comfortable providing direct assistance to instructors in real-time during class operations.
• Ability to coordinate tasks and manage scheduling priorities effectively.
• Clear, professional verbal and written communication across diverse audiences.
• Welcoming and solutions-focused approach to assisting students, instructors, and guests.
• Detail-oriented with the ability to manage records, schedules, and event logistics efficiently.
• Skilled in Microsoft Office, Outlook, and platforms such as Colleague, Workday, and Unity.
• Able to handle sensitive information with integrity and professionalism.
• Flexible and resourceful in a dynamic, fast-paced educational environment.
• Experience supporting internal events and meetings, from planning to execution.
• Ability to track, compile, and present relevant data and reports.
• Ability to effectively work and interact with various cultures and ethnicities.

MINIMUM QUALIFICATIONS FOR EDUCATION AND EXPERIENCE:

• High School diploma (or GED).
• Three (3) years’ work-related experience in a clerical support environment.
• Equivalent combination of education and/or work experience considered.
• Ability to travel between campuses for meetings or position responsibilities.
• Must pass background check.

SCHEDULE: Hours- 12:00 pm -5:30 pm Monday- Thursday and Friday 12:00 pm - 5:00 pm

The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to perform the job successfully. Metropolitan Community College recognizes that an individual with a disability may require an accommodation to enable the candidate to successfully perform a job function. Consideration will be given to reasonable accommodations.