Research Data Analyst- CIBMTR Data Manager

Department Overview

The OHSU Center for Hematologic Malignancies (CHM) Bone Marrow Transplant Data Analytics team directly supports the OHSU Bone Marrow Transplant clinical program by meeting data reporting obligations to the Center for International Blood and Marrow Research (CIBMTR) as part of the Stem Cell Therapeutic Outcomes Database (SCTOD), and to the Northwest Marrow Transplant Program (NWMTP).

 

The Research Data Analytics 2 (RDA2) position is responsible for the identification, preparation and submission of hematopoietic stem cell transplant-related data gathered from medical chart review from referring providers, querying of program physicians, and OHSU electronic medical records. The RDA2 assists with internal audits of data to ensure accuracy and completeness of data submissions. The RDA2 may assist the Manager of the team with data analyses and transplant research-related activities.

Function/Duties of Position

• Always promotes the mission of the Knight Cancer Institute through our Professional Standards of Customer Service, Reliability, Productivity, Professionalism, Accuracy, Timeliness, and Problem-Solving. 

• Data Abstraction and Forms Completion:

  • This position will include understanding the basic knowledge of transplant, disease testing and transplant outcomes as well as an increasing functional knowledge of at least 3 major core diseases. Completed forms will be in training audit by more senior staff. The need for training audit will decrease with increasing competency, accuracy and rate in forms completion

  • Medical chart review and abstraction of data: CHM is a Research Center as designated by the CIBMTR as part of SCTOD (Stem Cell Therapeutics Outcomes Database). In order to fulfill the responsibilities of the CIBMTR, FACT, NMDP and NWMTP, RDAs will review and abstract data from the medical record primarily in the following subject areas for Autologous, Related and Unrelated transplant patients, and Cellular Therapy infusions: diagnosis and medical history, transplant and baseline data and post-transplant complications including graft-versus-host disease (GvHD), relapse of malignancy and organ toxicity and infection. 

  • Understanding of how to identify adequate source documentation in the EMR and referring provider medical records are essential to accurate completion of CIBMTR forms. This position will be responsible for some oversight of the newer staff to make sure that deadlines are met and accuracy goals are achieved.

  • Data entry reported on the CIBMTR forms will be required for CIBMTR’s database and for the internal transplant database. 

  • This position will work regularly with the manager of the data analytics team as well as other members of the to collectively meet CIBMTR and NWMTP deadlines each month.

• Data Reporting:
  • The NWMTP reporting is based on the data provided and reported to CIBMTR. This position will be involved in contributing to the many data reports required by the NWMTP committee and will assist the Team Manager, the Team Lead, or other designee of the team to provide the data required per NWMTP each month. Data reports include but are not limited to internal data audits of CIBMTR forms and database, Severe Adverse Events review, Transplant Trends/Volumes, Pediatric DEI Report, OS Outcomes Reports, Mortality Reports, Mortality Trends Reports, GvHD Trends Reports, Clinical Indicators, etc…)
• Participate in meetings, setting meeting agendas and leading weekly huddles or team meetings.
• Contribute to process improvement efforts as defined by the Manager and/or Team Lead. Support the senior team members and Manager in administrative team or program-related tasks.
•  Contribute/Lead Quality Improvement projects set forth by the Manager and/or Team Lead.

Required Qualifications

• Bachelor’s degree or AA plus 3 years experience. 
• If AA degree only: 3 years previous experience with medical terminology, research and/or data management. 
• Ability to prioritize multiple tasks at one time.
• Must have excellent communication, analytical and organizational skills: both written and verbal.
• Ability to work independently and as part of a team while being collaborative in resolving problems.
• Must be proficient with computers running Windows and PC applications e.g. MS Excel, Oracle, Access, Word and PowerPoint). Typing 60wpm.
• Must have demonstrated excellent customer service skills both on the phone and in person.
• Must possess energy and drive to coordinate multiple projects simultaneously.
• Ability to use tact and diplomacy to maintain effective working relationships.

Preferred Qualifications

• Bachelor's degree with coursework in Science.
• Working