Senior AR Specialist

Key Responsibilities

Accounts Receivable Management

• Oversee accounts receivable operations across multiple subsidiaries or operating sites
• Ensure timely and accurate customer invoicing and credit memo processing
• Monitor daily invoicing activity and ensure all transactions are processed in Microsoft Dynamics 365 (D365)
• Oversee cash application, lockbox processing, credit card payments, and bank transactions
• Reconcile customer accounts and resolve discrepancies
• Monitor accounts receivable aging and implement strategies to maintain low past-due balances

Collections & Customer Management

• Oversee and coordinate all collection efforts
• Maintain regular communication with customers regarding payment status and account issues
• Investigate and resolve billing disputes and payment discrepancies
• Partner with sales and operations teams to resolve customer account concerns
• Maintain accurate documentation of collection activities

Accounting & Financial Controls

• Assist the Controller in overseeing accounting operations for assigned subsidiaries
• Ensure application and adherence to company accounting policies and procedures
• Reconcile and balance general ledger accounts and bank statements
• Prepare and enter journal entries accurately and timely
• Support month-end and year-end close processes

 Reporting & Analysis

• Monitor AR aging and provide reporting on:
• Collection activity
• Delinquent accounts
• Cash application status
• Assist with financial analysis and special accounting projects assigned by the Controller

 Audit & Compliance

• Prepare work papers and supporting documentation for internal and external audits
• Ensure compliance with company policies, financial controls, and audit requirements

Systems & Process Improvement

• Maintain AR processes within Microsoft Dynamics 365 (D365)
• Identify opportunities to improve AR workflows, reporting, and collections processes
• Support system improvements, upgrades, and data accuracy within D365

Qualifications

Education
BS in Accounting, Finance, or related field preferred.

Experience

• 5+ years of experience in Accounts Receivable, Accounting, or Credit & Collections
• Experience working in a multi-entity or multi-site environment
• Experience with Microsoft Dynamics 365 (D365) or similar ERP system preferred
• Strong understanding of accounting principles and financial controls