Senior Administrative Associate

Job Posting Title:

Senior Administrative Associate

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Hiring Department:

Department of Chemistry

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Nov 01, 2024

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

Responsibilities

• Schedule and attend Course & Curriculum Committee meetings.

• Registration supervision – Coordinating all aspects of registration pertaining to Chemistry graduate and undergraduate courses such as room scheduling, seat counts, waitlists, and prerequisites. Set closing limits, monitors and adjusts class size as needed. Coordinate prerequisite checking system. Coordinate with campus offices and programs for special class offerings. Serve as liaison with the College of Natural Sciences and various other offices throughout campus.

• Academic Program Planning – Coordinate with faculty advisors on planning and implementation of the Chemistry undergraduate program. Coordinate teaching assignments with the department division heads. Serve as department course scheduler, maintain the course inventory, and manage textbook adoptions. Verify and update FASET report each semester

• Work with Associate Chair of Undergraduate Education and department Course & Curriculum Committee on degree modifications, curriculum reform, and other instruction-related issues.

• Process and track all changes to course inventory, including adding new courses and requests for changes to existing courses. Responsible for updating and maintaining the University undergraduate and graduate catalog.

• Assist in onboarding new professional track faculty.

• Assists students and faculty with general questions and issues related to registration and course prerequisites, general information resources, room scheduling, grade change procedures, exam procedures and systems, and other related tasks. Complete annual periodic reports. Assist with undergraduate graduation.

• Other related tasks as assigned.

Required Qualifications

Bachelor's degree. Excellent organizational and analytical skills with attention to detail. Proficiency with Microsoft Office suite, particularly Excel. Excellent oral and written communication skills. Ability to interact and maintain productive working relationships with a broad population of faculty, staff, and students and maintain a positive and professional demeanor. Experience taking ownership of projects and seeing them through to successful completion
Relevant education and experience may be substituted as appropriate

Preferred Qualifications

Experience with registration and working with course and curriculum. Familiarity with instruction-related policies and procedures at the University of Texas. Demonstrated ability to work independently and with little supervision.

Salary Range
$54,000 + depending on qualifications

Working Conditions

Standard office environment

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questi