Oncology – Marketing Administrative Assistant (Philadelphia, PA)

Location: Based out of the Philadelphia, PA office with 2-3 days/week on-site requirement. Relocation assistance will not be provided.

Are you looking for a fast-paced administrative role that supports senior leadership in a global environment?  If so, this Administrative Support Staff role could be an exciting opportunity to explore.

As a Marketing Administrative Assistant for the Oncology BU, you will provide administrative support to senior leaders within the organization.  This role will provide YOU the opportunity to lead key activities to progress YOUR career. Responsibilities include some of the following:

• Responsible for full schedule management as appropriate for Marketing VP and Brand Leads
• Monitor internal and external correspondence ensuring appropriate reply or prompt delegation and tracking of actions in an independent manner
• Escalate necessary queries as appropriate
• Work with relevant internal departments and external organizations to research content to prepare correspondence and presentations
• Organize travel itineraries, liaising with internal and with external organizations
• Maintain marketing org charts, distribution lists and rosters
• Manage, maintain and reconcile Procurement, Corporate Meeting and Corporate T&E cards
• Meeting planning which includes sourcing, negotiations, all hotel logistics (F&B, AV, accommodations, etc) and affiliated communications for attendees
• Crafting team communications (people announcements, deadline reminders, etc)
• Attending OMLT and capturing notes, actions and follow-up
• Collaborate internal and external communications/interactions upon coming into FMC

Why you?

Basic Qualifications:

We are looking for professionals with these required skills to achieve our goals:

• High School diploma
• 5+ years’ experience supporting executive or marketing leadership within the pharmaceutical industry

Preferred Qualifications:

If you have the following characteristics, it would be a plus:

• Associate degree
• Advanced IT skills to include Microsoft Outlook, PowerPoint, Word and Excel, use of inter- and intranet
• Demonstrable experience in providing secretarial support to senior leadership (CEOs, CBO’s etc., and their Admins) and Academia via e-mail, phone and face to face
• Excellent organizational skills with high attention to detail, including ability to handle complex travel arrangements and organize cross-site events

Please visit  GSK US Benefits Summary to learn more about the comprehensive benefits program GSK offers US employees.

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

If you require an accommodation or other assistance to apply for a job at GSK, please contact the GSK Service Centre at 1-877-694-7547 (US Toll Free) or +1 801 567 5155 (outside US).

GSK is an Equal Opportunity Employer and, in the US, we adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.

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