Staff Assistant

Purpose of the Position:

The Staff Assistant will provide day-to-day administrative support to departments and students within the College of Arts, Humanities, and Social Sciences. This individual will work closely with other staff assistants to provide seamless organizational support in a team environment.

Duties / Responsibilities:

• Assist the Resource Manager with budget reconciliation and payroll reconciliation.
• Organize and maintains filing system for Resource Manager.
• Assists with travel documents related to the CAHS by filing and tracking travel authorization and vouchers.
• Prepares and monitors purchasing for the departments via requisitions, PCards, miscellaneous vouchers, and budget transfer.
• Manage the financial records from pcards, miscellaneous vouchers, requisitions/purchase orders.
• Represents college as the first point of contact for the dean's office.
• Provides coordinated administrative and professional support to the Resource Manager and CAHS Dean's office.
• Independently compose correspondence and communicates with administration, students, faculty, patrons, and vendors appropriately.
• Exchange information regarding department services, and provides operating policies and procedures.
• Route correspondence and acquire signatures when needed.
• Provide administrative support, and coordination to the department of Music, Theatre, and Film.
• Prepare forms for processing, and follow up to include requisitions, MRRs, Misc, Travel, and Foundation vouchers, Banner signature authorizations, & key requests.
• Handle functions related to computer surplus and asset management.
• Prepare part time offer letters, monitor enrollment, and prepare ePAFs.
• Collect instructor syllabi, and book adoptions.
• Assists other staff assistants, as needed, with class schedules, book orders, and room reservations.
• Serve as backup for departments when staff assistants are out.
• Attend and participate in staff assistant meetings and training.
• Perform other duties and responsibilities as assigned.

Minimum Requirements:

• High school education or an equivalent combination of education and years of experience.
• 1-3 years of full-time, verifiable secretarial or administrative work experience.
• Must possess excellent written and verbal communication skills.
• Must have extensive knowledge of Microsoft Office Suite to include Word, Excel, PowerPoint, Adobe Pro, and Google Drives.
• Must be willing to work collaboratively with other team members.

Desired Qualifications:

• Bachelor's degree is preferred.
• Knowledge of Banner is desired.

Published Salary (if available):

$35,000 - $37,000