Assistant Director of Athletics Gifts and Donor Records

Working Title: Assistant Director of Athletics Gifts and Donor Records

State Role Title: Public Relations and Marketing Specialist III

Position Type: Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

 

College/Division: Intercollegiate Athletics

Department: 300022 - Intercollegiate Athletics Adm

 

Pay Band: 4

Pay Rate: Maximum Starting

Specify Range or Amount: $49,000 

 

Is this a JMU only position? No

Is this a grant-funded position? No

Is this a Conflict of Interest designated position? N/A

 

Beginning Review Date: 08/11/2026

 

About JMU:

At James Madison University (JMU), we’re more than just a publicly funded institution — we’re a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?
We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:
• Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
• Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
• Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
• Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
• Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change — and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

 

General Information:

James Madison University, a Division I member of the NCAA and Sun Belt Conference, is accepting applications for an Assistant Director of Athletics Gifts and Donor Records. This is a 12 month position with full benefits package.

 

Duties and Responsibilities:

Gift Processing, Validation, and Financial Stewardship:

• Lead and oversee the timely intake, review, and recording of athletics charitable contributions in Paciolan, exercising independent judgment to ensure the accurate recognition of multimillion-dollar gift activity across Athletics and University Advancement channels.
• Analyze complex gift transactions to confirm proper donor credit, designations, allocations, gift dating, and compliance with university policies, JMU Foundation standards, and Affinaquest records.
• Proactively evaluate non-routine or complex gifts to determine appropriate system handling, troubleshoot discrepancies, and resolve cross-platform inconsistencies that may affect donor recognition, benefits eligibility, or financial reporting.
• Review and validate transactions entered directly in Paciolan, ensuring accuracy of coding, documentation, and supporting records prior to final posting.
• Identify, investigate, and resolve discrepancies or data inconsistencies, proactively mitigating financial risk and protecting the integrity of donor records and departmental reporting.
• Serve as a liaison with Advancement Information Services to support donor account integration and system enhancements affecting gift intake and data integrity workflows.

Management of Donor Records, Allocations, and Fundraising Structures:

• Oversee fundraising configurations within Paciolan to support operational transparency, strategic structure, and effective management of donor and allocation data.
• Maintain and update donor accounts to ensure records remain accurate, properly coded, and aligned with current allocation structures.
• Administer and monitor the Duke Club Priority Point system, maintaining daily functionality and ensuring consistent application of policies and accurate calculation of points as giving structures or designations evolve.
• Ensure accurate don