Position Title:

Program Manager and Liaison to University Relations

Position Type:

Regular

Hiring Range:

Salary range of $33.94 to $40.72, depending on experience and qualifications. Generous benefits package available to successful candidate. See scu.edu/hr/benefits.

Pay Frequency:

Hourly

A.POSITION PURPOSE

The Program Manager and University Relations liaison for the College of Arts and Sciences Dean's Office will have two main areas of responsibility.  The first is to manage and staff several high-profile, donor-funded programs/events sponsored by the Dean’s office as a member of a Dean’s Office Events’ team.  Occasional evening and weekend hours may be required. The second area is to coordinate and communicate with various parts of the University Relations division, including the Alumni Office and Development Office staff who are assigned to support the College’s fundraising and friend-raising efforts.  This position will collaborate with College faculty and staff to resolve operational issues regarding fundraising and donations; will be responsible to draft annual reports to funders and donors, and ensure annual written reports from other College faculty and staff are collected and submitted by established deadlines. 

The successful candidate will also collaborate with College and Dean’s Office staff and faculty (including department chairs, the Director of Marketing and Communications, the Faculty and Operations Manager, the events team and the Assistant and Associate Deans) to maximize the impact of the College’s events, programming, communications, and outreach efforts.  These duties may require communication with various offices on campus, including the President’s office, the other schools, and Bon Appetit and may require evening or weekend duties, on occasion.

2. ESSENTIAL DUTIES AND RESPONSIBILITIES

A. Program and event management/coordination (40%).  As a part of the Dean’s Office Events Team, this position will be the lead on some events, with support from the team, and will support other events where other members of the team are the lead.

• Manage, plan and execute high profile special events designed to build relationships with alumni, donors, experts, and potential supporters and donors, including the DeNardo Lecture, Sinatra Visiting Artist events, Grand Reunion, Vari Italian Studies events, and other events, as assigned, with support of the Dean’s office Events Team.
• As a member of the Dean’s Office Events team, collaborate and staff, as needed, on student-facing and Dean’s office events, such as Welcome Weekend, Open House, Family Weekend, Preview Day, Convocation, and any guest speaker or artist invited by the College.
• As assigned by the Senior Assistant Dean/Chief of Staff, direct and manage new programs or events in support of the College’s Strategic Plan.
• Monitor and work within programming and event budgets.  Plan multi-year budgets and make recommendations to the Senior Assistant Dean/Chief of Staff for adjustments each April.

Convocation: 

• Maintain a database on faculty Convocation and university award winners and provide to Senior Assistant Dean/Chief of Staff as part of College Convocation award process; 
• Draft talking points about award winners for the Dean to deliver at Convocation
• Student Ambassador Program:
• To support the Dean’s office Events team, coordinate with the Assistant Dean of the Student Engagement Team and the Faculty and Operational Manager to recruit, train, supervise and deploy AS ambassadors or other student event staff for all College/university events, as needed.
• Expand training to ambassadors to all departments in the College, as requested.

Manage DeNardo lecture event: 

• Coordinate with DeNardo Faculty Committee to identify and secure speaker, 
• Plan and run DeNardo lecture events and dinner, including working with Senior Assistant Dean/Chief of Staff to secure contracts.
• Arrange faculty members to develop guest’s classroom visits.
• Coordinate with and provide content to Marcom and CAS marketing team for publicity
• Ensure donor is kept apprised of all DeNardo activities

Manage DeNardo fellowship program

• Coordinate with SPUR applications to provide student applications to the DeNardo faculty committee.
• Draft award letter for Dean to send to student fellows
• Ensure stipends are processed by Faculty and Operations Manager
• Coordinate with and provide content to Marcom and CAS marketing team for publicity.
• Ensure the donor is kept apprised of all DeNardo activities.

Manage Sinatra Visiting Artist events, scholars, professors.

• Coordinate with