Administrative Assistant

Description

Johnson Block and Company has an exciting career opportunity available in our Viroqua, Wisconsin office.  We are seeking experienced team members who pride themselves on quality work.  We work hard in service to the company and our clients while allowing ourselves to live balanced, well-rounded lives.  

Position Description:

You’re reliable, on-the-ball, have excellent verbal and written communication skills, and high attention to detail. In this role you will use your talents to make an excellent first impression on prospective clients and visitors. You’ll answer and direct phone calls with professionalism, take messages as needed, assist in keeping the office in perfect working order and make a difference in the lives of many.

Hours: This position is scheduled to work Monday to Friday 8:00am to 4:30pm (and some Saturdays) throughout the busy season, and roughly 20 hours/week through the remainder of the year.

Major Responsibilities Include:

• Answer the phone in a professional manner, directing calls to the person requested by caller or that person's designee

• Greet all visitors in a cordial and professional manner

• Maintain a comfortable, organized lobby area for visitors

• Receive and distribute incoming mail and faxes to the appropriate employee

• Organize, copy and scan tax return documents

• Assist in compiling, reviewing and mailing of tax and audit reports

• Preparation and mailing of tax return bills 

• Monitor inventory of office supplies and prepare orders

• Provide general administrative support to Partners and other staff

• Perform other duties and responsibilities as assigned

Requirements

Education / Experience:  

• High school diploma or equivalent degree

• 6+ months related experience

Other Skills and Abilities:

• Excellent team skills, positive attitude, and high ethical standards.

• Excellent communication, organizational, and attention to detail skills.

• Ability to manage multiple projects in a deadline-driven environment.  

• Commitment to quality and the timely completion of work.

• Strong computer skills and proficiency in Microsoft Office and research tools.

Physical Demands & Work Environment

• Ability to stand, walk, sit for extended periods of time
• Ability to work independently and in a team environment
• Bending, stretching, and occasional lifting of up to 10 lbs. is required
• Professional presence and proper phone etiquette are required

Work Schedule

• This is a full-time, non-exempt position and paid on an hourly basis.

If an individual needs a reasonable accommodation to apply for or perform a job at Johnson Block & Company, please contact Human Resources at 608-784-1890.