Senior Assistant to Academic Affairs and Records (Classification: Office and Administrative Specialist-Senior)

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Working Title:

Senior Assistant to Academic Affairs and Records (Classification: Office and Administrative Specialist-Senior)

Institution:

Pine Technical and Community College

Classification Title:

Office & Admin Specialist Sr

Bargaining Unit / Union:

206: AFSCME - Clerical and Office

City:

Pine City

FLSA:

Non Job Exempt

Full Time / Part Time:

Full time

Employment Condition:

Classified - Unlimited

Salary Range:

$21.90 - $31.21

Job Description

This re-posted position provides senior-level administrative and technical support to the leadership of the Academic and Student Affairs (ASA) division of Pine Technical and Community College. The position is a key facilitator of related business processes and provides first point of contact assistance to internal and external stakeholders for the ASA Division and Records Department.

Minimum Qualifications

• Strong written and verbal communication skills sufficient to write, prepare, and edit materials such as memos, procedures, reports, presentations, etc., using correct spelling, punctuation, grammar, and sentence construction and clearly explaining complex technical ideas and procedures to varied technical and non-technical audiences.

• Customer service skills sufficient to actively listen to and understand customer needs and provide accurate information and appropriate alternatives in a timely, thorough, courteous, respectful, and professional manner in person, over the phone and in writing.

• Knowledge of current data entry procedures, including filing and storage, and verification of accuracy before entering.

• Demonstrated experience and high aptitude in using technology, including office productivity applications (MS Office, enterprise calendar and e-mail, file sharing and document collaboration) and presentation/meeting technology such as PowerPoint, videoconferencing, teleconferencing.

• Database and spreadsheet skills sufficient to create and track reports.

Preferred Qualification 

• Associate degree in related field, and/or relevant and recent work experience.

• General knowledge of higher education policies and procedures related to admission, financial aid and registration functions.

• Demonstrated ability to work independently and take the initiative to do a job without regular help and advice from others.

• Knowledge of College, Minnesota State, Federal, State and local laws, rules, policies and procedures pertaining to student data privacy and admissions.

• Demonstrated knowledge of and share the college’s interest in diverse cultures and populations.

Other Requirements

In accordance with the Minnesota State Colleges & Universities (Minnesota State) Vehicle Fleet Safety Program, employees driving on college/university business who use a rental or state vehicle shall be required to conform to Minnesota State's vehicle use criteria and consent to a Motor Vehicle Records check.

A job offer may be contingent upon successfully passing a background check. The background check may consist of the following components:

• Criminal Background Check

• Employment Record Review (current and former State employees only)

• Employment Reference Check

• Conflict of Interest Review

Employment eligibility: The college regrets that is in unable to offer H-1B sponsorship at this time. The successful candidate, under U.S. Citizenship and Immigration Services regulations, must be able to accept work in the U.S. by the day employment begins.

Work Shift (Hours / Days of work)

Daytime hours, Monday-Friday

Telework (Yes/No)

No

About

Pine Technical and Community College is a campus community where faculty and staff know students by name. We are one of the largest employers in Pine County and are known regionally for our mission to serve our students. Learn more about Pine Technical and Community College at http://pine.edu/.

Learn More About Campus Safety: We encourage all prospective applicants to review PTCC’s Annual Campus Security Report and Clery statistics, which provide important information about campus safety and crime prevention. Visit http://pine.edu/public-information-and-policies/