Project administrator

Project administrator (36) hours per week | The Hague
department: Finance & Control

 

Do you care deeply about improving the lives of children and young people? Save the Children Netherlands is looking for a Project Administrator to keep the finances of the projects running smoothly and always updated. In this position you will collaborate with passionate teams while ensuring that resources are used effectively to maximize our impact. If you are organized, proactive and always find a solution for every challenge, we’d love to hear from you.

 

About Save the Children:

More and more children worldwide are being oppressed by war, poverty and natural disasters. The most vulnerable among them often pay the highest price. Save the Children is committed to these children. We believe in a world where children can grow up healthily, have the opportunity to learn and play and are protected from violence and exploitation. We are where they need us. All over the world and in the most difficult circumstances. In times of crisis, we are one of the first organizations to provide life-saving assistance to children and their families. We provide safety, a place to play, education and stand up for their rights.

 

What will you do as Project Administrator?

The Project Administrator is responsible for maintaining accurate financial records, ensuring proper coding and classification of transactions, and providing guidance to have accurate and relevant data for internal and external financial reporting processes. The PA will also support the daily monitoring of the accounting transactions of the grants and ensure that accounting practices align with grant requirements.

Tasks and responsabilities:

• Ensures that all expenses are accurately categorized and coded in accordance with the accounting codes and cost centers provided by Control. 
• Conducts regular reviews of financial data in the accounting system to verify accuracy, consistency, and relevance. 
• Monitors the integrity of expense allocation and recommend improvements where needed. 
• Monitors incoming and outgoing payments to ensure alignment with approved budgets and financial procedures 
• Recommend improvements to expense allocation and financial documentation practices. 
• Determines the financial and accounting structure of the projects for internal and external financial compliance. 
• Assists in the financial reconciliation of finalized projects for closure. 
• Ensures adherence to internal financial policies and donor-specific requirements. 
• Supports internal and external audits, including donor-specific audits in any requests related to the accounting system. 
• Provides guidance to staff on basic financial procedures and coding practices. 
• Contributes to the continuous improvement of internal financial processes. 

 

 

 

Who are you?

You are a detail oriented and resourceful professional with a passion for making a positive impact. You thrive in dynamic environments and have a keen eye for detail, ensuring projects run smoothly from start to finish. Collaboration is second nature to you—you communicate clearly, manage priorities effectively, and support teams with efficiency and empathy. You’re comfortable with administrative tasks and always ready to learn and adapt. Most importantly, you believe in the mission and values of Save the Children and are committed to contributing to meaningful change. 

 

What's on your resume?

• Bachelor’s degree in accounting, Finance, or related field (CPA or equivalent certification preferred);
• A minimum of 2 years of proven relevant accounting experience, preferably within a donor-funded environment; 
• Solid knowledge of accounting principles and financial reporting;
• Familiarity with donor compliance requirements (e.g., Dutch Funding mechanisms, EU, UN, foundations);
• Proficiency in accounting software (e.g., QuickBooks, Oracle, SAP) and Microsoft Excel; 
• High level of accuracy, with strong analytical, problem-solving, and organizational skills;
• Excellent command of Dutch and English language both spoken and written; 
• You are entitled to work in the Netherlands.

 

What do we have to offer you?

• What you do helps millions of children worldwide. Direct or indirect. There is no better work;
• Salary of course. We follow the salary scales of the government on the basis of a 36-hour working week. This position is classified according to salary scale 8 (minimum €3246,16