Senior Administrative Assistant, East Region and National Accounts

Position Title: Senior Administrative Assistant, East Region and National Accounts
Location: Miami, FL

Where Conviviality is at work.  

Pernod Ricard is a global premium spirits and wine company. We’re the team behind leading brands such as ABSOLUT® Vodka, Jameson® Irish Whiskey, Malibu®, Kahlúa® Liqueur, The Glenlivet® Gin, and Skrewball™ whiskey, as well as many more superior wines and exquisite champagnes! 

Working at Pernod Ricard is all about igniting conviviality in all that we do. Derived from the French word, convivialité…it means human connection, authenticity, friendly, and jovial. Conviviality is energy and spirit with a splash of je ne sais quoi and is a core philosophy around how we live and work at Pernod Ricard.   

Guided by our 4 core values: (1) grounded in the real; (2) fiercely authentic; (3) passion for challenge; and (4) connected beyond borders; we are team players, dream makers, trailblazers, movers and (cocktail) shakers. We have a passion for living life to the fullest, making new friends every day, and realizing our potential as people and as a business! 

The salary range for this role, based in Miami, is $58,960.00 to $73,700.00. The range will vary if outside of this location. Base salaries are determined during our interview process, by assessing a candidate’s experience, skills against internal peers and against the scope and responsibilities of the position.

Job Summary

Your primary responsibility will be to provide administrative support to the division, enabling these field sales departments to grow our brands and our business ahead of target and ahead of the competition. You will establish and foster relationships that will drive this success.

Who will love this job

You thrive on creating order out of chaos — managing calendars, meetings, and details gives you energy. You can juggle multiple priorities without missing a beat and are known for keeping things running smoothly behind the scenes and love being the go-to person who helps others succeed and takes pride in contributing to a positive, efficient workplace.

What you'll do     

• Responsible for all administrative duties, including travel arrangements, calendar management, expense account filing and tracking, meeting planning and supporting the Division Vice President (DVP) and Commercial team.

• Act as the Office Manager for Regional office providing office upkeep, leading point of contact for building, ordering supplies, submitting office invoices, coordinating samples.

• Responsible for representing the DVP leaders in company communications (i.e.: phone/mail/email, company notes, holiday cards, etc.).

• Coordinate and manage divisional and team meetings.

• Maintain key dates on master calendar for the leadership teams

• Coordinate administration of IT needs (new phones, computer equipment, office access etc).

• Assist with new hire training/orientation and standardize onboarding for all new employees to either division.

What's in it for me?

Being part of an inclusive and diverse company where professional development and internal career mobility is front-and-center to our talent strategy. This means your career at Pernod Ricard has many possibilities. You'll be part of a culture that celebrates the rich diversity of our people across the globe and be part of our long-standing commitment to making exceptional products, giving back to our communities, and honoring our responsibility to preserve the environment.   

Required Qualifications

• Bachelor’s Degree preferred, advanced training in MS-Office preferred.

• 5+ years of previous experience, supporting multiple individuals and/or groups in a fast-paced environment.

• Beverage alcohol or other CPG experience is a plus

Working Conditions 

• Work is performed in a typical office environment, with limited demands for movement and lifting. Normal visual acuity required for correspondence and computer terminal usage. Occasional overnight travel required.

When you join Pernod Ricard, you’ll experience a workplace that is rich in heritage, driven by our iconic brands and a long-standing commitment to sustainability, safety, and giving back to the people and communities where we work. We know that happiness at work starts with that feeling of belonging you get from an inclusive culture where being