Payroll & HR Operations Specialist

Description

Percepto is the leading provider of autonomous inspection and monitoring solutions, harnessing robotics, including our very own market-leading industrial drone-in-a-box solution. Our team is made up of software and hardware engineers, industry experts, and professionals who are all passionate about innovation and driven to push the boundaries of what’s possible with software, AI, and hardware. We are a fast-growing company with offices in Israel, the U.S., and Australia, with Fortune 500 clients worldwide. Our company growth is not stopping any time soon, and we are looking for great talent like you to join our team.

We're on the lookout for a dynamic and detail-driven Payroll & HR Operations Specialist to join our innovative team in the West Palm Beach, FL area. In this role, you'll be at the heart of our HR and payroll operations, ensuring everything runs smoothly and efficiently. From payroll processing to HR operations, benefits administration, and compliance, you’ll be the go-to expert keeping our people processes seamless. If you’re proactive, highly organized, and thrive in a fast-paced environment where multitasking is the norm, we’d love to have you onboard. Bring your passion and expertise in payroll and HR to help fuel the growth of our high-tech startup!

This is an on-site position in Riviera Beach, FL.

Responsibilities

Payroll Operations:

• Process bi-weekly multi-state payroll for all U.S. employees, ensuring accuracy and compliance with federal, state, and local regulations
• Maintain payroll records, including hours worked, deductions, bonuses, and benefit adjustments
• Review timesheets, post-labor, process payroll entries, and ensure all salary changes, new hires, and terminations are recorded accurately
• Address employee payroll inquiries and collaborate with payroll providers as needed
• Completes payroll audits and report generation; prepares required tax filings and other reporting

HR Management and Support:

• Serve as the first point of contact for HR-related inquiries
• Maintain up-to-date employee records in HRIS, payroll, benefits, and internal systems and ensure data integrity, configuration, user support, compliance with labor laws and organizational policies
• Collaborate with internal teams to analyze and improve current HRIS processes and systems
• Address user inquiries, track and resolve issues, and lead HRIS-related projects such as system upgrades, data migration, and process improvements
• Conduct system testing, create documentation, and provide training to users

HR Operations & Compliance:

• Support the full life cycle of employee activities, from onboarding to offboarding
• Provide administrative support in leave administration (FMLA, state-specific, etc.)
• Conduct regular internal audits to maintain compliance with federal, state, and local employment laws in confidentiality and record-keeping
• Compile and analyze HR data, prepare reports, and complete special assignments as needed
• Drafting policies and other communications as required
• Assist the team with any HR operations and administration activities that may arise from time to time

Benefits Administration:

• Oversee benefits enrollment, changes, and terminations to ensure compliance with company policies and legal requirements.
• Maintain comprehensive knowledge of all benefits packages, including medical, dental, vision, life insurance, and retirement plans.
• Support the administration of various employee benefits, including health, dental, vision, life, disability, and retirement plans.
• Conduct regular internal audits of benefits programs to verify accuracy and compliance.
• Assist with open enrollment activities and respond to employee inquiries regarding benefits.

Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related field
• 4-7 years of experience in HR and payroll in a similar role
• SHRM or HRCI certification; payroll certification is advantageous
• Proficiency in MS 365 and/or Google Workspace
• Working knowledge of HRIS platforms (e.g., Hibob, BambooHR, or similar systems), including report development; 
• Extensive knowledge of payroll software: Paychex or similar
• Solid understanding of human resources principles, systems, practices, and procedures
• Exceptional organizational skills, with the ability to manage multiple priorities and maintain attention to detail
• Team player with a willingness to support various HR tasks and initiatives
• Analytical skills and math aptitude for accurate compensation calculations
• Strong interpersonal and communication skills, with the ability to work effectively