Jobs and Careers

Administrative Assistant

New York, USAfull_timePosted 25 Jun 2026

About the role

Seeking a Legal Department Administrative Assistant for the Business & Technology group reporting to the SVP, Head Counsel, Business & Technology to manage and execute administrative, project and senior-level support while exercising a high level of professionalism, discretion, attention to detail and responsiveness in a fast-paced environment. Responsibilities <ul> <li>Managing calendar, scheduling of appointments, and last-minute updates or changes to calendar as needed, planning and coordinating Zoom or in-person meetings</li> <li>Managing communications for multiple lawyers within and outside of team including taking and conveying messages, providing reminders and following-up on open matters</li> <li>Create, edit and circulate documents, including letters, legal memos and other correspondence</li> <li>Assist in the preparation, assembly and distribution of materials for meetings (e.g., agendas, PowerPoint presentations, etc.)</li> <li>Coordinate logistics for events, arrange travel plans and prepare and submit expense reports</li> <li>Administer and file documents and maintain document database</li> <li>Manage process of sending and receiving contracts to internal clients and external parties</li> <li>Oversee and manage process for execution of agreements</li> <li>Process and ensure payment of invoices</li> <li>Provide support for legal department projects</li> <li>Perform related duties as required</li> </ul