Administrative Accounting Assistant

Description

The Administrative Accounting Assistant provides essential administrative, accounting, and operational support to ensure the smooth day-to-day functioning of all communities and the corporate office. This role supports leadership with financial processes, compliance, purchasing, records management, and general office operations while maintaining a professional, organized, and efficient work environment.

ESSENTIAL JOB RESPONSIBILITIES:

Accounting & Financial Support

• Assist with payroll processing and related documentation

• Perform accurate data entry for financial and operational records

• Prepare, update, and maintain spreadsheets and reports

• Support accounting functions as assigned, including tracking expenses and invoices

Purchasing & Vendor Support

• Coordinate purchasing for all communities

• Maintain purchasing records and ensure proper documentation

• Communicate with vendors as needed to support operational needs

Compliance & Records Management

• Support audits, inspections, and reporting requirements

• Maintain organized and accurate records in accordance with compliance requirements

• Ensure files are properly maintained, stored, and accessible

Administrative & Office Management

• Maintain a tidy, organized, and well-stocked office environment

• Order and manage office supplies

• Open, sort, and distribute mail

• File documents accurately and consistently

Front Office & Communication Support

• Answer phones professionally and courteously

• Provide accurate information or route calls to the appropriate individual

• Serve as a welcoming and helpful point of contact

General Support & Projects

• Provide assistance with special projects as assigned.

• Assist with errands, including banking or administrative tasks outside the office.

• Support leadership in day-to-day operations and organizational initiatives.

QUALIFICATIONS:

• Strong organizational and time-management skills

• High attention to detail and accuracy

• Proficiency in spreadsheets and basic accounting tools

• Ability to handle confidential information with professionalism

• Strong written and verbal communication skills

• Ability to multitask and prioritize in a fast-paced environment

Preferred Skills

• Experience with payroll processing and accounting support

• Previous administrative or office management experience

• Proficiency with Microsoft 365 platforms (Teams, Word, Excel, PowerPoint, Outlook, OneDrive)