ADMINISTRATIVE ASSISTANT II - 79001486

Requisition No: 840792 

Agency: Business and Professional Regulations

Working Title: ADMINISTRATIVE ASSISTANT II - 79001486

 Pay Plan: Career Service

Position Number: 79001486 

Salary:  $34,655.00 - 36,655.00 Annually 

Posting Closing Date: 11/19/2024 

Total Compensation Estimator Tool

Division of Florida Condominiums, Timeshares and Mobile Homes

Administrative Assistant II

Position Number: 79001486

Hiring Salary: $34,655.00 – 36,655.00 Annually

                                                                                                                                                                                    This advertisement will be used to filled multiple positions

** Open Competitive **

 

Our Organization and Mission:

 

The Department of Business and Professional Regulation (DBPR) is the agency charged with licensing and regulating State of Florida businesses and professionals, such as cosmetologists, veterinarians, condominiums, hotels, and restaurants. Our mission is to license efficiently and regulate fairly, and we strive to meet this goal in our day-to-day operations.

 

The Work You Will Do:

This position is located within the Bureau of Compliance of the Division of Condominiums, Timeshares and Mobile Homes. This position is a part of the administrative assistant team and is responsible for the administrative functions in the office.

 

Your Specific Responsibilities:

The incumbent in this position is responsible for the administrative functions in the office to include:

• Opening complaints in our software programs and assigning case numbers to each case;
• Preparing correspondences for constituents;
• Answering phones and transferring calls to the appropriate person;
• Tracking data using excel;
• Scheduling meetings and interviews as needed;
• Work together with other administrative assistants within the bureau;
• Communicating with supervisor on a daily basis.

 

Knowledge, Skills & Abilities:

• Ability to work independently. 
• Ability to plan, organize and coordinate work assignments. 
• Ability to communicate effectively to members within and outside of the organization. 
• Skilled in writing and reading comprehension. 
• Skilled in customer service etiquette.
• Ability to manage time working on various assignments. 
• Ability to establish and maintain effective working relationships with others.
• Ability to prepare correspondence and administrative reports.
• Proficient in the use of technology including software, hardware, and data systems.   
• Knowledge and the ability to apply Florida Statutes, rules and procedures for licensing of professionals.

Minimum Require