Administrative Assistant

If you think your skills, experience and aspirations make you a good match for this position, we encourage you to apply.    ABOUT THE ROLE The successful candidate will provide comprehensive administrative and operational support for our St. Louis office. Due to the nature of this role, this position will be performed primarily onsite in the St. Louis office. We will consider filling this job with a full time or part time schedule.  Must be available to work in the office Monday – Thursday and to provide occasional coverage for office events in the evenings and on the weekends as needed.   HERE'S WHAT YOU'LL DO

• Independently handles moderately complex administrative activities under general direction and support of office leadership.
• Manages office space as well as conference room bookings; maintains room set-ups (equipment, furniture placement, etc.); ensures lobby and common areas are neat.
• May assist in project management, as needed by various architectural and design teams.
• Collaborates with HR and IT to coordinate new hire orientation.
• Monitor building entrances and grant entrance to visitors.
• Reception desk coverage including answering phones, granting building access, and greeting visitors in a courteous and professional manner.
• Provide parking validation and process parking payments.
• Screens incoming calls and routes them to appropriate team member.
• Coordinates in-house and off-site meetings and events, including calendar invites, meeting materials, equipment set-up, and ordering and set-up of food and beverages.
• Maintains office supply inventory by checking stock to determine inventory level, anticipating needed supplies, placing orders, and verifying receipt of supplies.
• Prepares outgoing mail; receives, sorts, and distributes incoming mail and packages.
• Creates, maintains, retains and/or stores files in accordance with firm standards.
• Assists in review and approval of employee expense reports & reimbursement requests.
• Maintains office PTO calendar.
• Organize officewide special projects such as blood drives, flu shots, etc.
• May handle other responsibilities as needed.  

  HERE'S WHAT YOU'LL NEED

• High School Diploma and a minimum of four years of related experience working as an Administrative Support professional required. 
• Associates degree is a plus. Experience working in a professional services firm preferred. 
• Excellent verbal and written communication skills.
• Strong attention to detail and focus on accuracy with work is a must. 
• Ability to work in highly collaborative and deadline driven environment. 
• Advanced skills in Microsoft Word, Excel, Outlook, Teams and PowerPoint required. 
• Positive, can-do attitude and willingness to dive into projects and tasks. 
• Ability to lift up to 30 pounds.

For a general overview of our benefits, please visit our careers page at https://www.cannondesign.com/careers/benefits    ABOUT OUR FIRM We’re a design solutions firm that awakens opportunities for impact. Whether creating building solutions, strategic transformations, new experiences or new operational models, we help clients achieve mountain-sized ambitions. Our Living-Centered Design ethos inspires us to go bigger and do better—for people, businesses, society and the planet. In 2021, 2019 and 2017, Fast Company named us one of the 10 most innovative design firms in the world.    ABOUT WORKING HERE

• We are relentless in our pursuit of client adoration (not simply satisfaction). Consistent delivery of the best service is what we are about.
• We are committed to ensuring our practice is equitable for all employees, representative of the communities around us – and focused on the future of design. We advocate for equity, diversity, and inclusion efforts through the leadership of our DEI Council, Employee Resource Groups and other community advocacy initiatives.
• We’re about communication and transparency here. If you want to talk to someone about an idea you have, or a challenge that needs addressing, we’re ready for you.

  Please note that candidates can only apply to our positions on our company Careers site. It's not uncommon for scammers to create positions that look legitimate on other sites; never enter your information or apply for CannonDesign positions on any platform. Should an issue arise that you feel we should be aware of, please contact us. Please provide your resume and portfolio when applying.