SECRETARY SPECIALIST OPS - 60933599

Requisition No: 851543 

Agency: Children and Families

Working Title: SECRETARY SPECIALIST OPS - 60933599

 Pay Plan: Temp

Position Number: 60933599 

Salary:  agency to update 

Posting Closing Date: 05/21/2025 

Total Compensation Estimator Tool

Current employees will be compensated in accordance with the DCF salary policy.

Agency: Florida Department of Children and Families

Working Title: Secretary Specialist OPS

Hourly Rate $16.23

Monday -Friday (8-5pm)

Roles/Responsibilities

• Support Child Care Regulation Management Team, Child Care Providers and community members in need of information regarding Child Care Regulation.
• Greet childcare clients, providers and the public by phone, email and in person. Direct them appropriately, handle routine requests and provide general information.
• Date stamp incoming mail and other documents.  Distribute to appropriate staff. 
• Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Assists with purchasing processes in MFMP. Tracks invoices and completes payment processing in a timely manner, to ensure that providers are paid timely. Inventory office supplies monthly. 
• Follow all DCF policies and Child Care Regulation Program policies, particularly in data security, confidentiality of protected information, and access to background screening documents.
• Perform a variety of complicated secretarial, administrative and office managerial duties.
• Manages a variety of routine correspondence and disseminates these correspondences accordingly.
• Prepare and maintain reports/ logs for Administrative Complaint per Region’s request. Maintains a multitude of tracking system to keep Licensing Manager, Child Care Licensing Supervisor and counselors informed of changes and amendments.
• Performs and investigates research on special projects, while developing supporting data and materials for use by the Child Care Licensing Manager and Licensing Supervisor in meetings and public speaking engagements.
• Responsible for ordering supplies and submitting of the payment of invoices for the various services provided.
• Responsible for maintaining the Region’s Child Care Regulation’s filing system in accordance with identified procedures.
• Completes other duties as assigned.

Bilingual (English/Spanish proficiency a plus)

Qualifications:

• 2 + years of experience office management/data entry/clerical
• High School Diploma required.

 

Knowledge, Skills, and Abilities:

• Ability to use a computer and knowledge of computer programs such Excel, Microsoft, Notepad, Outlook etc)