Job Description Summary

Job Description Summary
As the Executive Assistant Surgical Innovations, the individual will play a pivotal role in ensuring the efficiency and effectiveness of the global Vice Presidents’ daily operations. This position requires a proactive, highly organized professional capable of anticipating needs, executing tasks with discretion and precision and strong executive communication skills.

Job Description

Responsibilities:

• Managing the VP’s complex calendar, including scheduling across global time zones and prioritizing internal and external meetings, coordinating appointments, and ensuring optimal time management.

• Arranging domestic and international travel, including flight bookings, accommodations, transportation, and detailed itineraries, while adjusting to last-minute changes as needed.

• Organizing and preparing expense reports with corresponding receipts and attendees while understanding global travel and expense guidelines.

• Preparing, reviewing, and editing correspondence, presentations, and reports for the VP, ensuring accuracy, professionalism, and alignment with organizational objectives.

• Coordinating logistics for meetings and events, including agenda development, attendee communication, venue selection, and preparation of supporting materials.

• Serving as a primary point of contact between the VP, internal teams, and external partners, facilitating clear and timely communication.

• Handling sensitive and confidential information with the utmost integrity and discretion.

• Overseeing the flow of information and documentation, ensuring timely responses and follow-up on action items as directed by the VP.

• Assisting with special projects and initiatives led by the VP, including research, data collection, and progress tracking.

• Proactively identifying opportunities to streamline processes, enhance productivity, and anticipate the evolving needs of the VP and the leadership team.

• This role will be based in Salt Lake City office.

Required Qualifications:

• Education: Bachelor’s degree from an accredited university or college preferred; a high school diploma with substantial relevant experience may be considered.

• Experience: Minimum of 10 years providing executive-level support in a fast-paced, dynamic environment, ideally within an international or multi-functional setting.

• Organizational Skills: Demonstrated excellence in managing complex calendars, travel arrangements, and logistics for senior leadership, with a proven ability to anticipate needs and adapt to changing priorities.

• Communication: Outstanding verbal and written communication skills, with experience preparing, reviewing, and editing correspondence, presentations, and reports at an executive level.

• Confidentiality: Proven track record handling sensitive and confidential information with integrity, judgment, and discretion.

• Technological Proficiency: Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration tools and virtual meeting platforms.

• Problem-Solving: Strong critical thinking and problem-solving abilities, with resourcefulness in addressing unexpected challenges and resolving issues independently within established guidelines.

• Interpersonal Skills: Excellent relationship-building and interpersonal skills; able to serve as a trusted liaison between the GM, internal teams, and external partners.

• Attention to Detail: Exceptional attention to detail and a commitment to accuracy and professionalism in all deliverables.

• Flexibility: Ability to manage multiple priorities, work under pressure, and adjust to last-minute changes or evolving business needs.

• Initiative: Self-motivated and proactive in identifying opportunities for process improvement and supporting special projects as needed.

• Global Perspective: Experience coordinating international travel and working across time zones is a strong asset.

We will not sponsor individuals for employment visas, now or in the future, for this job opening.

Additional Information