Sr. Executive Assistant

Job Description:

Asset Management Compliance, Risk and Business Operations – US Administration Team 

 

 The Asset Management (AM) Senior Executive Assistant position in Fidelity’s Asset Management (AM) division plays a vital role in the company's success. Individuals serving in these positions are part of a larger AM Compliance, Risk and Business Operations global administrative team and recognized by their colleagues as key members of our team.  You will have the opportunity to work directly with and provide support to management at all levels of the company and frequently deal directly with customers and business partners as well.  

 

 

The Role 

Provide advanced and diverse administrative support within Asset Management.  This support will include: 

• Provide all aspects of support (e.g., proactive calendar management, meeting coordination, trouble shooting of conflicts and potential obstacles, domestic and international travel planning and expense reporting) for multiple executives and investment professionals

• Manage daily workflow of expected and unexpected requests and commitments to ensure accuracy, efficiency and timeliness  

• Communicate “on behalf of” at all levels both internally and externally 

• Develop and maintain working relationships across business units to facilitate efficiency and problem solving

• Engage with team members to advance best practices and cross-train on new and existing tools 

 

The Expertise and Skills You Bring 

This position requires an experienced administrative assistant who demonstrates professionalism, maturity, enthusiasm, initiative and a high level of energy. 

• Strong organizational, time-management, prioritization and project management skills Ability to successfully build relationships and interact positively and effectively across multiple levels Excellent written and verbal communication skills Focus on accuracy and attention to detail 

• 3+ years of executive administrative experience preferred.

• A bachelor’s degree strongly preferred or related work experience

• Collaboration, creativity, flexibility, and teamwork in scheduling meetings 

• Experience in managing sensitive and confidential information   

• Initiative and follow through to identify and resolve potential obstacles or conflicts and provide immediate resolution and/or alternatives 

• Strong Microsoft Outlook, Word, PowerPoint, Excel and MS Teams skills 

Note: Fidelity is not providing immigration sponsorship for this position

Certifications:

Category:

Administration

Fidelity’s hybrid working model blends the best of both onsite and offsite work experiences. Working onsite is important for our business strategy and our culture. We also value the benefits that working offsite offers associates. Most hybrid roles require associates to work onsite every other week (all business days, M-F) in a Fidelity office.

Please be advised that Fidelity’s business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Those laws and regulations may restrict Fidelity from hiring and/or associating with individua