Senior Lease Administrator -Corporate Real Estate & Facilities

Job Posting:

Since 1953, Ferguson has been a source of quality supplies for a variety of industries. Together We Build Better infrastructure, better homes and better businesses. We exist to make our customers’ complex projects simple, successful, and sustainable. We proactively solve problems, adapt and grow to continuously serve our customers, communities and each other. Ferguson, a Fortune 500 company, is proud to provide best-in-class products, service and capabilities across the following industries: Commercial/Mechanical, Facilities Supply, Fire and Fabrication, HVAC, Industrial, Residential Trade, Residential Building and Remodel, Waterworks and Residential Digital Commerce. Ferguson has approximately 36,000 associates across 1,700 locations. Ferguson is a community of proud associates who operate with the shared purpose of building something meaningful. You will build a career that you are proud of, at a company you can believe in.

Senior Lease Administrator -Corporate Real Estate & Facilities

Location: This is a Hybrid role out of Newport News, VA Headquarters. 3 Days in Office (usually Tues, Wed, Thurs) and 2 Days Remote (usually Mon, Fri)

Primary Job Duties and Responsibilities

• Maintain and update lease records, including lease abstracts, critical dates, and payment schedules, ensuring data accuracy and compliance.
• Review, interpret, and abstract lease agreements and related documents.
• Conduct peer-to-peer reviews of data entry for accuracy.
• Ensure timely payment of rents, taxes, and other financial obligations as outlined in lease agreements.
• Track critical dates such as lease renewals, expirations, and amendments, and provide interested parties with advance notice and recommendations for action.
• Serve as the main point of contact for landlords, tenants, and internal teams regarding lease-related inquiries and issues.
• Collaborate with Real Estate, Finance, Legal, and other teams to ensure seamless lease administration processes, and provide guidance as needed.
• Exercise proper judgment in resolving issues, recommend policy updates, and participate in strategic planning related to lease management.
• Generate regular reports on lease performance, financial obligations, and portfolio metrics.
• Operate or review SOX controls, and assist in lease related audits and compliance reviews, identifying and addressing discrepancies.
• Coordinate the execution of new leases, renewals, terminations, and amendments.
• Review and prepare payment schedules, one-time payments regarding property tax management, and recurring rent payments including operation charges, reconciliations, rent/CPI increases, and any other charges to rent due to expansions, reductions and terminations.
• Leverage lease administration technology, including creating dashboards, analytics, and reports to monitor portfolio performance.
• Build and maintain positive relationships with internal Real Estate and Facilities teams, as well as external partners.
• Lead by example and model behaviors to achieve team and department goals, while influencing others to embrace a different point of view while being guided by policies and department plans.

Preferred Education and experience

• At least 3+ years of experience, with a proven track record in lease administration, real estate, or property management.
• Experience managing lease administration operations and real estate finance a plus.
• Familiar with SOX Compliance requirements regarding lease administration.
• Bachelor’s degree in Real Estate, Business Administration, Finance, or a related field.
• Familiarity with accounting principles related to lease administration, such as ASC 842
• Strong understanding of lease agreements, legal terms, and real estate practices.
• Exceptional attention to detail and accuracy in data management.
• Proficiency in lease administration software and tools, including experience with CoStar and Lucernex.
• Excellent organizational, analytical, and problem-solving skills.
• Strong communication and interpersonal skills to collaborate with diverse interested parties.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong technical skills for data reporting and visualization, proficiency in Excel, and basic Power BI knowledge.

At Ferguson, we care for each other. We value our well-being just as much as our hard work. We are committed to a holistic approach towards benefits plans and programs that support the mental, physical and financial well-being of our associates. Our competitive offering not only includes benefits like health, dental, vision, paid time off, life insurance and a 401(k) with a company match, but