Senior Contract Specialist

Description

SCOPE

The Department of Energy (DOE) Hanford Site requires general support services for the Hanford Procurement Division (HPD). HPD requests one (1) full-time equivalent (FTE) general support contractor (1920 labor hours). HPD is willing to consider less-than-full-time candidates (i.e., 0.5 FTE = 960 hours, 0.75 FTE = 1440 hours, etc.) to provide support in the following areas:

· Senior-Level Contract Administrative Support duties:

o Assist contracting officers and contract specialists with general day-to-day contract administration duties.

o Assist with drafting contract documents.

o Assist with new awards, modifications, and closeouts utilizing procurement system (STRIPES).

o Assist with the preparation of various reports.

o Ensure timely and accurate compliance with monthly and quarterly reporting requirements.

o Assist with the review and process of contractor invoices in a timely fashion.

o Support correspondence creation.

o Gather information for various audits or data calls.

o Gathering information for various negotiation sessions.

o Support in coordinating Contractor Performance Assessment Reporting evaluations by scheduling technical input, and working with the Contracting Officers and Contract Specialist

o Support policy writing, developing, issuing, updating, and revising policy, desk guides, and procedures.

o Support review of contract actions submitted for policy compliance.

o Support complex subcontract reviews in accordance with DOE and local guidance as requested.

o Support of HPD actions file merging of files on websites/share drives.

o Update and status workload tracking tool.

o Utilize business operations experience to conduct tasks with minimal supervision.

o Support in writing complex Pre-Negotiation Plans/Price Negotiation Memorandums, and support DOE contracting personnel in the process for negotiating large, complex, sole source contracting actions. 

o Support the process of contract modifications for Indefinite Delivery/Indefinite Quantity (IDIQ) task orders on directed work scope or reliability projects.

o Support the review and process Requests for Services (RFS) submittals submitted by other DOE contractors.

Requirements

QUALIFICATIONS

· Contractor personnel shall possess the following minimum qualifications:

o Bachelor’s degree in a business field of study (Accounting, Economics, Management, Marketing, etc.). Six years of experience may be substituted for education.

o Minimum of 5 years of experience in Government contracts and contract administration.

o Working level knowledge of Hanford Site mission, activities and priorities.

o Working level knowledge of DOE Hanford processes and procedures.

o Working level knowledge of DOE’s program management practices, policies, and procedures.

o Experience with writing Pre-Negotiation Plans/Price Negotiation Memorandums within DOE preferred.

o Strong clerical, administrative, and organizational capabilities.

o Experience in supporting organizations with, tracking, monitoring, review and coordination efforts.

o Familiarity with or ability to learn/use other technology management tools employed at Hanford.

o Proven ability to interface successfully with senior level management.

o Ability to work with government and contractor personnel to problem solve and formulate strategies for success.

o Ability to perform in a fast-paced, high-stress work environment on highly visible workloads with relative autonomy.

o Ability to manage work environment and workload with minimum of supervision, based on knowledge of work priorities.

o Ability to set and achieve goals, working successfully as an individual contributor or as part of a team.

o Ability to develop high-quality work products, to include proper grammar, spelling, and punctuation in accordance with the DOE Hanford Correspondence Manual and general office materials/guides.

o Excellent written and verbal communications skills.

o Excellent communication responsiveness and customer service skills.

o Proficiency in Microsoft 365.

o Excellent knowledge of MS Word and Excel.

o Experience in policy preparation and policy management, evaluations, assessments of contract documents, and quality assurance of contract administration.

o Experience in reading, interpreting, and understanding the regulations associated with the DOE, Procurement, Financial Assistance policies.

o Experience in all areas of Government contract formation, administration, and contract negotiations, either federal or commercial, from small purchases up to $10 Million or more in value.

o Compliance with site specific safety and security requirements, including badging and office prot