Executive Business Administrator

Join Microsoft as the Executive Business Administrator to our Chief Diversity Officer and Corporate Vice President of Talent and Learning—a pivotal role at the intersection of global impact, innovation, and leadership. This is more than an Executive Business Administrator role; it’s a strategic partnership with a visionary leader driving transformation in AI-powered HR and talent development. You’ll have the unique chance to drive real change across the globe, make an impact that matters, and have a whole lot of fun while doing it. 

As a trusted advisor and operational leader, you’ll gain exposure to high-level decision-making, cross-functional strategy, and global initiatives. This role offers a unique platform to grow your influence, expand your network, and shape the future of work at Microsoft. 

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. We put our growth mindset to work as we execute on this incredible mission. We are the team who brings it all to life for the employee experience every day. 

Responsibilities

Calendar Management and Meeting Logistics 

Provides strategic calendar management and time planning support for CVP, while upholding the highest degree of integrity (e.g., highly sensitive, highly confidential topics) and maintaining confidentiality. Manages and owns calendar, meeting preparation, and logistics based on knowledge of manager and business needs. Uses executive maturity and judgment with full knowledge of business context to identify and coordinate delegates, execute decisions around prioritization and maintain constant communication with manager and central staff. Manages complex ambiguity and remains calm in high-stress situations. 

Cross-Functional Collaboration and Communication 

Strengthens and utilizes a vast internal and external network to enable team and leader's work. Proactively drives communication and liaises between executives, central teams, and other business partners to share information and practices that drive efficiency. 

Discipline Growth and Development 

Provides leadership and actively participates in the Business Support community. Mentors Business Support professionals, contributes to organizational culture, and drives recruiting and onboarding processes. 

Team Management Support 

Leads team experience activities, supports recruitment and onboarding/offboarding, and manages headcount activities in collaboration with Business Managers and Chiefs of Staff. 

Event Coordination and Logistics 

Manages, plans, and develops events with executive presence. Partners with management to understand event goals and ensures successful execution. 

Leadership 

Serves as a role model to Business Support colleagues, demonstrating executive presence, professionalism, and adapts to challenging situations and maintains professional composure. 

Project Ownership 

Manages multiple complex projects and timelines, providing operations and project management support to leadership. Drives stakeholder accountability and process improvements. 

Resource Management 

Owns expense management, budget tracking, and policy compliance. Partners with Finance on all aspects of budgets and headcount. 

Rhythm of Business (ROB) 

Partners with executive leaders and Chiefs of Staff to build and manage annual ROB, including fiscal year calendar and executive me