GRANTS AND CONTRACTS ADMINISTRATOR

This position partially grant funded

School of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

GRANTS AND CONTRACTS ADMINISTRATOR

Duke Human Vaccine Institute

This position is 100% remote.
This position is partially grant funded. 
 
RESPONSIBILITIES

 

•    Oversee and manage post-award financial and research administration activities for the DHVI federal and non-federal sponsored grants, contracts, and cooperative agreements. 
•    Post-award activities may include, but not limited to, preparation of necessary documents such as subcontract agreements, consultant agreements, supplements, re-budgets, monthly invoices, cost accounting standards (CAS), reporting and delivery requirements, etc., to ensure institutional and sponsor compliance and budgetary appropriateness.
•    Work in partnership with the appropriate Program Manager to assure efficient and compliant conduct of all research studies by conducting monthly financial meetings.
•    Advise PI or designee on budget adjustments and revisions necessary to meet the sponsor requirements. 
•    Work on special projects for review and approval by the Administrative Director and PI/designee.
•    Manage reporting and compliance with timelines for new awards; communicate new WBSEs to appropriate department personnel. 
•    Review monthly reconciliations to ensure all costs charged to project are allocable and allowable; identify the need for cost transfers from account reconciliations; submit/approve the cost transfers; implement adjustments and inform PI and/or designee of any corrections/adjustments. 
•    Prepare budget projections and analysis to assist PI or designee with financial management. 
•    As requirements change, prepare, and submit requests for re-budgeting or re-programming of the funded project budget. Reconcile and close all sub-recipient budgets and obtain all sponsor-required reports. 
•    Prepare periodic reports to sponsors for review and submission by PAFM. 
•    Manage the subcontract process with ORA and collaborating organizations; provide on-going sub-recipient monitoring. 
•    Make cost-sharing adjustments to reflect appropriate labor distribution or related cost-sharing obligations. 
•    Assure compliance with SoM scorecard metrics pertaining to research administration, including but not limited to quality of grant submission, management of overdrafts, timeliness of cost transfers and cost distribution changes, effort certification, and cost sharing. All other duties and projects assigned by DHVI Finance Management. 

 

REQUIRED QUALIFICATIONS AT THIS LEVEL
 Education/Training:

o    Work requires communications, analytical and organizational skills generally acquired through completion of a bachelor's degree program. Research or grants education and/or certification is preferred.
o    Successful completion of the Research Administration Academy (RAA) Onboarding Training and registration in a learning track within the first 90 days is required.
o    The expectation is that the staff member will maintain the requirements for their level. Failing to meet these requirements will be addressed through the performance review process.
o    Upon successful completion of expected training, the employee must maintain certification(s) by completing continuing education requirements.

  Experience:

 No experience required for candidates who possess a bachelor’s or master’s degree in a field of study directly related to the specific position.

Skills:
o    Ability to analyze data and formulate conclusions.
o    Ability to learn changing technologies related to grants and contracts management.
o    Proficient use of computers, requires solid working knowledge of MS Office Suite (Word, Access, Excel, Power Point).
o    Abi