Executive Assistant - Contract to Hire (Remote)

Do you have a passion for children and education? Would you like to positively impact families in need of help? We want to speak with you!

Step Up For Students empowers families to pursue and engage in the most appropriate learning options for their children.

Step Up For Students offers an excellent benefits package:

SUFS Total Rewards

Medical - HSA/FSA - Dental - Vision
Company Paid Disability - Life Insurance
401K Match - Tuition Reimbursement
Generous Time off Policy - Professional Development


Step Up For Students empowers families to pursue the most appropriate learning options for their children. We unite communities to provide scholarships that open doors to a stronger future. With this support, students can choose the right learning environment and access resources to reach their full potential.

Our culture is rooted in two core values:
• Everyone is an asset
• Every event is an improvement opportunity

These values guide how we work together and continuously improve. We expect every team member to bring these principles to life in their daily work.

Job Summary:
The Executive Assistant to the Chief Executive Officer (CEO) role is a highly visible position at Step Up For Students (SUFS), requiring interaction with a broad range of internal and external stakeholders and playing a key role in support of our mission. The Executive Assistant provides high-level administrative support to the CEO, using discretion, judgment, and knowledge of the organization to facilitate the executive’s activities and maintain confidentiality.

This multifaceted role involves complex calendar management across multiple time zones and priorities, coordinating meetings and appointments, preparing materials for presentations and events, and serving as a key point of contact for inquiries and requests. The Executive Assistant assists with and/or manages special projects, conducts research, and performs other tasks assigned by the CEO, thereby contributing to the overall efficiency and effectiveness of the executive office.

Location: Remote (United States)

Key Responsibilities:
• Work directly with the CEO to support all aspects of her daily work routine.
• Maintain the CEO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs.
• Serve as a liaison between the CEO, Senior Leadership, staff, and the public. This includes receiving and screening the CEO’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution.
• Coordinate work with other Senior Leaders and staff as needed; play a key role in the coordination of staff efforts both within and outside the executive department.
• Provide coordination, monitoring, and communication of projects and programs.
• Assist, design and or develop and implement activities and processes including project planning, intake, prioritization, initiation, execution, and training, and foster collaboration of end-users and key stakeholders.
• Serve as a primary point of contact between the Office of the CEO and governance groups, including helping to coordinate workflow and providing administrative support for governance meetings.
• Design and develop presentations for internal and external audiences on behalf of the CEO.
• Determine priority of matters of attention for the CEO; redirect matters to staff to handle, or handle matters personally, as appropriate.
• Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Routinely perform a wide variety of support duties.
• Compose and prepare letters relating to routine correspondence for the CEO’s signature.
• Assist in the preparation and distribution of meeting agendas and materials.
• Prepare documents, reports, tables, and charts; distribute as appropriate.
• Prepare, reconcile, and submit expense reports.
• Maintain confidential and sensitive information.
• Attend meetings and take notes of discussion; prepare initial draft of meeting minutes and summaries.
• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.
• Participates in professional development and networking conferences and events to maintain and enhance knowledge and competencies.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

Qualifications:
• Demonstrated success and a proven track record in professional/life experience in specific job func