Contract Administrator

General Job Description:

Under the direction of the Risk Manager, this position is responsible for coordination, administration, and supervision of contracts and contract documents for ACCO projects.

Essential Duties and Responsibilities:

• Read and analyze contracts to ACCO and subsidiaries from Owners & General Contractors.
• Prepare contracts to be approved and returned.
• Procuring contract document approvals and signatures.
• Obtain scope clarifications, if any, from project managers.
• Prepare contract clarification/return letter.
• Provide necessary documents to accompany contracts.
• Final review prior to contracts being sent out.
• Prepare exhibits for ACCO subcontracts, including certified payroll and OCIPs.
• Order and process bid bonds, payment/performance bonds & surety riders.
• Provide back up to process contracts from frequent customers.
• Develop billing instructions based on contract requirements.
• Order insurance certifications based on our customer’s requirements.
• Identify information necessary to prepare preliminary notices.
• Collect bond information from the prime contractor.
• Prepare a draft of the contract letter.
• Lease maintenance & negotiation
• Enroll in wrap insurance programs
• Other miscellaneous projects as needed.

Position Requirements (Skills, Work Experience, Education, Certifications, Licenses, etc.):

• 3+ years of Contracts experience in construction industry strongly preferred
• Bachelor's degree required
• Extensive computer knowledge
• Excel – Capable of using Macros, databases, graphs, reports, forms, formulas, and functions.
• Word – Capable of creating new documents, letters, etc.
• Internet – Provide detailed data searches and online applications
• Westlaw experience, a plus
• Able to edit text with PDF writable software (BlueBeam) and ensure data accuracy (98% accuracy required in all work products)
• Excellent written, verbal, and interpersonal communication skills
• Attention to detail and able organize data
• Able to negotiate and resolve conflicts
• Able to work in a deadline driven / sometimes hectic work environment while maintaining professional behavior
• Should be detail-oriented, able to prioritize assignments, and self-motivated. 
• Good interpersonal and communication skills required.

ACCO Competencies:

• Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one’s level/position and with minimal supervision.
• Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to organizations’ short- and long-term business strategy.  On a personal level has independently developed a vision for short- and long-term career success.
• Motivation / Dedication: Commits to excellence in pursuing unselfish goals.  Initiates action with collective goals takes responsibility and shows personal humility.
• Technical C