Executive Assistant

Infleqtion delivers high-value quantum information precisely where it is needed. By operating at the Edge, our software-configured, quantum-enabled products deliver unmatched levels of precision and power, generating streams of high-value information for commercial organizations, the United States, and allied governments. With 16 years of ColdQuanta's pioneering quantum research as our foundation, our hardware products and AI-powered solutions address critical market needs in PNT, global communication security and efficiency, resilient energy distribution, and accelerated quantum computing. Headquartered in Austin, TX, with offices in Boulder, CO; Chicago, IL; Madison, WI; Melbourne, AU; and Oxford, UK. Learn how Infleqtion is revolutionizing how we communicate, navigate, and discover at www.infleqtion.com. We are recruiting for an Executive Assistant.

Location
This position is a full-time office-based position and is based in our Austin, TX office.

Position Summary
The Executive Assistant (EA) will provide a full range of administrative support to executive leadership and functional staff including, but not limited to: calendar management; travel arrangements; drafting documents, spreadsheets, and presentations; prepare for and support meetings, including Board Meetings and Desks preparation; and act as the main point of contact for administrative team needs. The EA will handle sensitive and fast-paced correspondence and be expected to maintain discretion and respond quickly to evolving events and meetings with multiple stakeholders. Finally, the executive assistant will provide day-to-day office management to include visitor engagement.

Job Responsibilities
The duties and responsibilities outlined below include essential functions of the role. Depending on business needs, this role may perform a combination of some or all of the following duties. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

• Provide full range executive administrative support, executive leadership, and the local team in Austin, TX
• Provide administrative support to team members including managing calendars and commitments
• Support various internal Desk Meetings; the CEO’s EA; and Board of Director Meetings as needed
• Provide day-to-day management of the office and engage with external vendors as necessary
• Act as the point of contact among leaders, employees, clients, and other external partners and visitors
• Manage assigned information flow and look for ways to improve current systems
• Make travel arrangements and detailed travel itineraries; Process expense reports as requested
• Produce documents, spreadsheets, presentations, and reports; Prepare information for meetings and other events as requested
• Support and often-times manage company local events (onsite and offsite)
• Research, evaluate, and recommend products and services as needed
• When necessary, travel and manage local and non-local executive level and BOD meetings

Requirements

Knowledge, Skills, and Abilities (KSAs)

• Bachelor’s degree in related field plus four years as an executive assistant including prior experience supporting C-Suite staff (may substitute additional years of direct experience for the education requirement on a 1:1 basis)
• Technical savvy in MS Office with strong knowledge of Outlook, Word, Excel, and PowerPoint
• Professional level experience with general office management and equipment/services
• Desire and ability to assess, optimize, and implement new tools as needed; Ability to provide recommendations on process improvement and optimization, and implement as approved
• Excellent time management and interpersonal skills with the ability to meet deadlines and help those you partner with also stay on track
• Demonstrated ability to learn new and complex topics quickly
• Demonstrated ability to work and communicate with all levels of an organization; Professional-level communication skills, including verbal, written, and presentation skills
• Demonstrated ability to work comfortably in a highly collaborative, cross-functional, and team-oriented environment
• Desire and demonstrated ability to thrive and produce results in a fluid, dynamic, and fast-paced environment
• Passion for solving problems and challenges in a highly technical and scientific environment
• Ability to travel domestically and (potentially) internationally up to 20%
• This role requires that you do not require sponsorship or a work visa transfer
  
  This position may require access to information protected under U.S. export control laws and regulati