We anticipate the application window for this opening will close on - 14 Apr 2025

 

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You’ll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life

Be a part of a company that thinks differently to solve healthcare problems, drive progress, and deliver meaningful innovations. As a Medtronic Executive Administrative Assistant, you will be part of a dynamic and fun team that drives business growth and efficiencies through innovation.
This role will be based in our Fridley office with some flexibility in working remotely approximately 1 day per week based on business needs.
Use your passion, organizational skills, and proactive nature to support the leadership team of the Operations Innovation group. Your skills and positive attitude will be essential to help accelerate our ability to meet our goals and delight our business partners. If you have strong communication skills and are highly organized with an ability to prioritize, this winning team would love to have you join them!

The position’s primary focus is to provide expert executive-level administrative support to the VP of Business Partnerships. A successful candidate will require attention to detail, thoroughness, time management and effective prioritization.

• Act in Chief of Staff capacity to manage the overall Global Business Partnerships Team (i.e. weekly, monthly, quarterly, and annual mtgs., town halls, team communications, strategy documents, action item tracking – strategic and tactical, team building and charity/community events, etc.)

• Provide administrative support including maintaining calendars, meeting and conference coordination, travel coordination (domestic and international), submitting expense reports, preparing communications, and ordering supplies

• Create meeting minutes, manage agendas, and track actions

• Perform a wide variety of non-routine administrative tasks including supporting periodic special projects or assignments

• Gather, compile and report on information relevant to VP’s assignments (Organizational Health Survey analytics, training completion performance, etc.)

• Use problem solving skills for process improvement in systems, processes, and communications

• Process invoices and purchase orders

• Assist with onboarding new, direct staff members and provide into overall extended team onboarding program

• Manage logistics for quarterly strategic meetings at various global sites, including content preparation, catering, ensuring AV set-up, and venue bookings

• Coordinate with HR, TA, and Hiring Leader to schedule interviews for staff level department openings

• Maintain current org charts, and email distribution lists

• Effectively manage scheduling with internal and external / third party partners (i.e. Software companies, 3PL’s, Transportation/Logistics Carriers, etc.)

Must Haves

• High School Diploma or equivalent with 6+ years of administrative support experience

Nice to Have

• Ability to collaborate with others to achieve goals, while building rapport internally and externally

• Strong organization, technical, and communication skills (both written and verbal)

• Expert working knowledge of Microsoft Office suite (e.g., PowerPoint, Word, Excel, Outlook)

• Associates or Bachelor’s degree

• Technical aptitude including an expert in Microsoft Tools, including Teams for meetings and PowerPoint with the ability to create meeting slides & follow-ups with team members to receive content on time

• Proven experience supporting projects and multi-tasking several priorities/projects/resources

• Ability to thrive in a dynamic team environment and professionally deal with various interruptions

• Experience working with confidential, trusted information

• Proven drive for results and responsiveness

• High degree of self-initiative and ability to quickly learn to handle a wide range of projects, tasks, and issues in original ways

• Strong influence and communication skills with all levels of an organization and external business contacts

• Ability to travel a 4-