Construction Disbursement Coordinator

EquipmentShare is Hiring a Construction Disbursement Coordinator

EquipmentShare is searching for a Construction Disbursement Coordinator for our corporate office in Columbia, MO, to support our team as the department continues to grow.

Job Summary: 

Reporting to the Real Estate Portfolio Manager, the Construction Disbursement Coordinator manages construction disbursements and other tenant improvements in accordance with the Generally Accepted Accounting Principles (GAAP). This position proactively works with enterprise-wide stakeholders as a strategic partner between our Construction division, Real Estate Department , Lenders, accounts payable department, legal department and operations leaders. This position must use independent judgment and initiative in the planning, organization, assignment, time management and reporting of work. 

Primary Responsibilities: 

• Review disbursement requests for accuracy and completion including by not limited to invoices, lien releases and waivers, proof of payment, purchase orders, inspections, transfers, retention balances, and borrower approvals.
• Oversee validation of construction draw documentation and compliance with construction budgets and process the corresponding request.
• Track and provide reporting on project budgets and the availability of funds during construction as it relates to the construction timeline and anticipated construction draws, ensuring that projects remain in balance.
• Communicate with construction project managers, lenders, and landlords regarding disbursement submissions and status updates.
• Prepare all funding forms and pertinent searches prior to draw approvals.
• Review construction contracts, budgets and other bids as needed.
• Track and coordinate updates of tenant improvements, including construction project status, to lenders and landlords.
• Order construction site inspections and title endorsements. 
• Compile data and draft documents or reports as requested or necessary.
• Assist with special projects and other duties as assigned.
• Collect and review final recordings and documentation such as Certificate of Occupancy (COO), Notice of Completion (NOC) and final lien waivers.

Required Skills/Abilities: 

• 3+ years of commercial construction management, loan underwriting, funding, and disbursement experience. 
• Familiarity with construction lending, administration, processes, systems, and documentation required, including AIA forms.
• Highly proficient with MS Excel/ Good Suite
• Understanding of basic construction processes and risks.
• Project management and organization.
• Highly proficient with project management systems. 
• Ability to communicate and collaborate with several different stakeholders, including landlords, contractors, inspectors, title companies, internal and external legal counsel, etc.
• Attention to detail.
• Self-motivated to meet deadlines.

Education and Experience: 

• 3+ years of commercial construction management/loan underwriting/funding/disbursement experience. 
• Familiarity with construction lending, administration, processes, systems, and documentation required, including AIA forms.
• Previous experience with construction disbursements preferred but not required. 

Physical Requirements: 

• None

Why We’re a Better Place to Work:

• Competitive salary.
• Medical, Dental and Vision coverage for full-time employees.
• 401(k) and company match.
• Generous paid time off (PTO) plus company paid holidays.
• Stocked break-room and full kitchen, chef prepared meals daily (breakfast and lunch).
• State of the art onsite gym (Corporate HQ) with instructor led-courses/Gym stipend for remote employees.
• Seasonal and year round wellness challenges.
• Company sponsored events (annual family gatherings, happy hours and more).
• Volunteering and local charity initiatives that help you nurture and grow the communities you call home. Employees receive 16 hours of paid volunteer time per year. 
• Opportunities for career and professional development with conferences, events, seminars and continued education. 

About You 

Our mission to change an entire indu