Program Officer III - Contracts and Finance

Washington, DC Based

All candidates are highly encouraged to submit a cover letter with their application. 

FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology; creating a unique mix of capabilities to address today's interrelated development challenges. FHI 360 serves more than 70 countries, all 50 U.S. states and all U.S. territories.  

The FHI 360 Global Connections (GC) department is a leader in designing innovative international exchanges that promote leadership, professional development, academic opportunities and global collaboration. GC projects help emerging leaders from around the world develop their skills, make valuable global contacts and gain a deeper understanding of each other’s societies and cultures. GC programs are enriched by staff expertise in adult and youth learning approaches, a wide range of disciplines and sectors, and our extensive experience in every aspect of project design, implementation and evaluation.  

Project Description 

The English Access Scholarship Program (Access) is a multi-faceted program supporting global English language learning needs and improving English teaching in more than 80 countries.  The program exposes participants to U.S. culture and democratic values through English language scholarships for underserved learners, professional development opportunities for teachers and administrators, and programming for alumni. 

Position Description 

The Program Officer III (PO III) is a member of the Finance and Contract Team working in partnership with Contract Management Services (CMS), Procurement/Purchasing, and other FHI 360 units to assist the Project Manager (Finance and Contracts) to efficiently operate and maintain the portfolio of sub-awards, community-based members (CBM) partners, and consultant agreements.

Job Summary / Responsibilities :

Manage Subaward Portfolio:

• Supports the Project Manager (Finance and Contracts) with reviewing and developing the sub-award solicitation process (RFA and RFP) in collaboration with the Teacher Engagement team.

• Supports the Project Manager (Finance and Contracts) with reviewing proposals and negotiating sub-award scopes of work and budgets, including formulating BAFO questions and requests in collaboration with the Teacher Engagement team.

• Works closely with finance program officers and the Teacher Engagement Team to conduct the pre-award assessments and prepare the subaward packets for Project Manager (Finance and Contracts) review.

• Works closely with FHI 360 CMS during the sub-award package submission and approval process.

• Reviews subawards financial reports and processes invoices for payment as needed.

• Works closely with finance program officers (as applicable) in all activities related to the modification and close-out of sub-awards, coordinating closely with other FHI 360 units to ensure compliance with the close-out protocol. 

• Provides orientation, on-the-job training, and capacity building to finance junior program officers on subawards management.

• Supports the Project Manager (Finance and Contracts) in managing subawards cost-share reporting to ensure that targets and requirements are met.

• Supports the Project Manager (Finance and Contracts) in preparing and submitting FFATA reports ensuring compliance with requirements.

Manage Service Agreements with Community-Based Members (CBMs):

• Supports the Project Manager (Finance and Contracts) with reviewing and developing the CBM solicitation process (RFA and RFP) in collaboration with the Teacher Engagement team.

• Supports the Project Manager (Finance and Contracts) with reviewing proposals and negotiating CBM scopes of work and budgets, including formulating BAFO questions and requests in collaboration with the Teacher Engagement team.

• Works closely with finance program officers and the Teacher Engagement Team to prepare the CBM Service Agreement packets for the Project Manager (Finance and Contracts) review.

• Works closely with the FHI 360 Purchasing Department during the CBM Service Agreement package submission and approval process.

• Reviews CBMs financial reports and processes invoices for payment as needed.

• Works closely with finance program officers in all activities related to the modification and close-out of CBM service agreements, coordinating closely with other FHI 360 units to ensure compliance with the close-out protocol. 

• Provides orientation, on-the-job training