Senior Business Operations Coordinator

Overview

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

 

We are seeking a dynamic individual to join the American Heart Association Southeast Executive Operations team as a Senior Business Operations Coordinator. In this role, you will provide essential administrative and project support to multiple executives within the Southeast, ensuring smooth operations and effective communication across all levels of the organization. As part of the Executive Operations team, you will play a key role in maintaining high standards of executive support and operational excellence.

 

The ideal candidate must live in or be willing to relocate to one of these Southeast region states: AL, FL, GA, LA, MS, NC, SC, TN.

 

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

 

#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

• Provide executive-level administrative support to members of the Senior Management Team (SMT), including calendar management, travel coordination, and expense reporting.
• Prepare internal and external correspondence, such as newsletters, volunteer communications, and recognition pieces.
• Coordinate logistics for both in-person and virtual meetings, ensuring the highest quality experience for all participants.
• Create dynamic and engaging PowerPoint presentations and visual aids, showcasing strong skills in visual storytelling, data visualization, and presentation design.
• Execute technology production for virtual events, leveraging platforms such as Zoom and Teams.
• Maintain contact records, rosters, and distribution lists for SVP teams and volunteer groups.
• Prepare regular and ad-hoc reports for the SMT, providing valuable insights to support decision-making. Implement new systems for tracking information as needed.
• Provide budget support and reporting.
• Collaborate with staff across the region and the National Center to support organizational goals and priorities.
• Undertake additional duties and special projects as assigned, demonstrating flexibility and adaptability.
• Limited travel may be required.

 

Qualifications

 

• High School Diploma or equivalent.
• 5 years of relevant experience in an administrative capacity.
• Proficiency with Microsoft Office Applications: Excel, Word, PowerPoint, and Outlook.

 

Preferred Qualifications:

• Experience providing administrative support to multiple managers or executive-level management.
• Experience in coordinating meetings and events, including contract management, vendor sourcing, logistics, and communications, ensuring seamless execution from planning to follow-up.
• Strong organizational skills, with the ability to manage workflow, calendars, and time effectively.
• Demonstrated ability to work collaboratively in a team environment.
• Proven track record of prioritization and problem-solving to facilitate effective decision-making.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Familiarity with virtual communication, reporting and collaboration tools such as Zoom, Teams, Microsoft Dynamics, e.1, SharePoint, and Tableau.
• Proficiency in Canva and PowerPoint for creating visually engaging materials.
• Self-starter with a proactive approach to identifying and implementing solutions.
• Strong executive presence and interpersonal skills, with a commitment to being a valuable team player.

Compensation & Benefits

 

 

The American Heart Association invests in its people. Here are the main components of our total rewards package.  Visit Rewards & Benefits to see more details.

 

• Compensation – Our goal is to ensure you have a competitive base salary.  That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Per