Sr Legal Executive Assistant

Career Category

Administrative

Job Description

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Senior Legal Executive Assistant

What you will do

Let’s do this. Let’s change the world. In this vital role you will provide comprehensive support to the Vice President of Law, Corporate Litigation (VP), and the Corporate Litigation Group generally. The ideal candidate will possess excellent organizational and communication skills, ability to anticipate business needs, and proficiency with the Microsoft suite of software. The successful candidate will handle complex assignments with discretion, attention to detail, tact, judgment, creativity, and initiative.

Responsibilities:

• Manage domestic and international travel arrangements, including flight bookings, hotel accommodations, and ground transportation.
• Process expense reports ensuring compliance with company policies
• Maintain calendars and ensure appointments and meetings are scheduled efficiently.
• Organize and coordinate logistics for group and case related meetings including arranging venues, equipment, and catering.
• Assist in the preparation and distribution of meeting agendas and follow-up actions.
• Conduct factual research and gather information as requested.
• Handle ad-hoc administrative tasks and provide support to other members of CLG as needed, including notifying attorneys and staff of upcoming deadlines.
• Assist with the preparation, editing, and formatting of legal documents, reports, and presentations.
• Coordinate projects as needed.
• Prepare and update the budget for the Corporate Litigation Group, which requires expertise with Microsoft Excel.
• Prepare accruals for the Corporate Litigation Group including outreach to law firms and vendors.
• Maintain the Corporate Litigation Group SharePoint site.
• Act as primary contact on behalf of the Corporate Litigation Group with Finance, Law Operations and various other departments and groups. Collaborate with external stakeholders to ensure smooth coordination of projects and initiatives.
• Maintain confidentiality and handle sensitive information with absolute discretion.

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The highly organized and proactive professional we seek is an individual with these qualifications.

Basic Qualifications:

Associate’s degree and 4 years of administrative support experience

Or

High school diploma / GED and 6 years of administrative support experience

Preferred Qualifications:

• Experience as an executive assistant supporting senior executives.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Proactive thinking and the ability to anticipate business needs and requirements.
• Proficiency in the Microsoft Office suite (Word, Excel, PowerPoint, Outlook, Teams and One Drive) and other relevant software.
• Strong communication skills, both written and verbal, with the ability to interact professionally with stakeholders at all levels.
• Attention to detail and accuracy in all work, with the ability to maintain confidentiality.
• Excellent problem-solving skills and the ability to work independently and collaboratively.
• Strong interpersonal skills, with the ability to build and manage relationships with key stakeholders.
• Flexibility and adaptability to changing priorities and deadlines.
• Knowledge of legal terminology is a plus.
• Bachelor's degree or equivalent experience.

What you can expect of us

As we work to develop treatments that take care of others, we also work to care for your professional and personal growth and well-being. From our competitive benefits to our col