Sr. Financial Manager

The Department of Plastic and Reconstructive Surgery is seeking a Sr. Financial Manager who manages the financial activities and performance for the department (which includes both East Baltimore and Bayview campuses), involving clinical, affiliated institution funds, general funds, federal and/or private grants and contracts, and designated and discretionary accounts. Represents the Department of Plastic & Reconstructive Surgery and makes formal presentations regarding overall fiscal status. Performs comprehensive analysis and projections, relating to business or research trends to improve Departmental operational and financial effectiveness. Oversees the development and monitoring of clinical, affiliated institution funds, general funds, and designated and discretionary budgets for the Department. Manages the overall fiscal budget submission to the Department. Assists in grant financial planning and cost analysis. Analyzes complex financial data to ensure efficient use of resources. Ensures compliance with university and/or agency regulations and restrictions. This position supervises the Department Sr. Production Unit Manager, Research Lab Coordinator and additional lab employees and reports to the Departmental Administrator for Plastic and Reconstructive Surgery with an indirect reporting line to the Director of Finance for the Department of Surgery. This job encompasses the management of a rapidly expanding and complex structure encompassing finances, human resources, program/business development, and other fiscal and operations of the department.

Specific Duties & Responsibilities

Financial Management

• Manage all departmental funds (general, clinical, research, gift, endowment, etc.) whose total revenues are in excess of $25 million dollars. Monitor for profitability and complexity. Develop and maintain various computerized management systems with spreadsheets and databases to assist with this process. Review monthly account and/or business plan activity, correct errors, and inform Department Chair, faculty, and Administrator of any problems or discrepancies. Close out all terminated accounts, reconcile ledgers, and ensure account balances are zero.
• Ensure complete and up-to-date operating procedures for all accounting and financial controls. Maintain proper internal controls and oversight of fund management. In conjunction with Business Office and Central Accounting, manage and take appropriate actions to resolve bad debt accounts. Implement policies and controls to minimize loss exposure.
• Provide, review, and analyze the clinical practice finances of the Department. Review departmental clinical collections to determine appropriate reimbursement. Develop appropriate billing strategies to maximize annual charges (in excess of $25 million).
• Ensure accurate compliance of faculty billing activity in accordance with CPA guidelines.
• Oversee development of all department/unit budgets: general fund, grant and contract, revenue. Responsible for analysis of budget patterns, expenditures, and revenues. Develop reports for forecasting, trending, and results analysis.
• Develop faculty profit and loss statements for biannual reporting. Review financial performance with Administrator and Chair prior to evaluation with faculty. At year-end responsible for calculations of Bonus Compensation in accordance with the Faculty Compensation Plan. Collaborate with faculty to ensure resolution of funding shortfalls.
• Design and produce various computerized monthly, quarterly, and annual financial reports for Director and Administrator including dashboard of department activity. Design and produce other special ad hoc reports as requested by Director, Administrator and other faculty members or staff. Work closely with JHH functional surgery units & Directors of Finance to forecast patient volumes and expenses and evaluate new business plan feasibility. Design systems to control, monitor, and reconcile expenses. Routinely report on Department financial performance at Manager and Faculty meetings.
• Administer annual joint agreements with the Johns Hopkins Hospital, Outpatient Clinical Services, Johns Hopkins Bayview Medical Center and Fund for Johns Hopkins Medicine. Ensure proper transfers, credits, and monthly reconciliation.
• Oversee financial components of all clinical and educational affiliation agreements. Ensure that invoices are submitted and monitor payments.
• Develop strategies with the department chair and faculty for establishing and utilizing discretionary funds for the preservation of the Department’s teaching, research, and patient care missions.Develop department’s annual operating budget for submission to the School of Medicine, JHH and JHBMC. Develop and oversee financial budgets and payments for international business agreements. Directly responsible for budget pla