Event Operations Analyst - Performing Arts, Events & Campus Engagements

Job Summary

Under the direction of the Assistant Vice President for PAECE, the Events Operations Analyst is responsible for the independent oversight and coordination of PAECE event support, including but not limited to relations with on and off-campus entities; scheduling of all facilities labor required for event; equipment use and/or rental, building condition and operation, and maintenance; safety; and being a liaison with the State Fire Marshal (SFM); and other campus partners. The incumbent will work on events such as commencement; open-house, St. Patrick’s Day or similar campus events; and support donor relations and alumni engagement events; sporting events; (Week of Welcome) WOW; and various student orientation activities. The Event Operations Analyst will regularly exercise judgement and discretion to meet objectives and resolve situations as they arise.

Department Summary

The Performing Arts, Events & Campus Engagements (PAECE) department oversees the Performing Arts Center, Spanos Stadium and special campus events. The department is responsible for the operations and planning for those venues and non-Cal Poly Athletics events that take place at those facilities along with supporting and leading other special events on campus which include St. Patrick’s Day, and ground breaking and grand opening festivities.

Key Qualifications

• Organizes, coordinates and oversees all related efforts for all events on campus to ensure the desired quality is achieved for all assigned events, including, but is not limited to: WOW, commencement, open house, and sports events.  Work collaboratively to plan the operational planning of events and contribute to the facilities management of events from beginning to completion. 
• Establish and monitor priorities and progress toward event success and assess and develop recommendations for changes in event program to be in alignment with federal and state laws. 
• Review and approve event plans for space requests within the event database to achieve safety, code compliance, and adherence to University policies and procedures.
• Act as liaison for ensuring necessary permits are in place and SFM reviews are completed.
• Estimate event support costs of events for clients; and coordinate custodial, electrical, landscaping, waste management, SFM, and contracted support. 
• Organize staffing plans for all on-going and routine events.  Assist with safety issues (SFM permitting) and support Public Safety for crowd control at events, as needed.

Education and Experience

Education and Experience: Equivalent to graduation form a four-year college or university. Three (3) years of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis

Licenses, Certificates, Credentials: Possession of a valid driver’s license or the ability to obtain by date of hire.

Salary and Benefits

Anticipated Hiring Range: $64,860 - $74,496 per year

Classification Range: $55,176 - $99,816 per year

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. 

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, busines