Senior Project Manager - Dean's Office

Department:

85000 Wake Forest University Health Sciences - Academic Deans Office

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

NA

Pay Range

$43.30 - $64.95

The Senior Project Manager position at Wake Forest University School of Medicine and Advocate Health is a pivotal role reporting directly to the Associate Vice President (AVP) and Assistant Dean (AD) for Academic Operations. The senior project manager will be responsible for leading complex, cross-departmental initiatives, ensures projects are strategically aligned with institutional goals through disciplined project management practices as well as drive and support operational functions that impact academics. This highly visible position oversees all phases of project delivery—including planning, execution, monitoring, and reporting—while also providing critical support to AVP/AD for Academic Operations. The role requires expert coordination of resources, effective risk and time management, rigorous progress tracking, and consistent communication with stakeholders to ensure successful project outcomes.  The position will also support day-to-day ongoing operational tasks and activities.

EDUCATION/EXPERIENCE:

Bachelor's Degree required, Master's degree preferred or PMP certification preferred. 8+ years' experience in project management required.

LICENSURE, CERTIFICATION, and/or REGISTRATION: n/a if none

ESSENTIAL FUNCTIONS:

• Lead full scale initiatives from concept to implementation for system-wide impact, including planning, overseeing, and monitoring projects to ensure progress and deliverables to senior leaders. Act as a primary project contact/liaison to establish key stakeholder requirements and project objectives.

• Direct multiple stakeholders to collaborate on project scope, deliverables, goals, risks, blockers, success measures, and resources needed.

• Oversee initiative deliverables to ensure projects remain in-scope and have resources allocated to deliver on the system-wide scale as needed.

• Responsible for ensuring project communication, structure and principles are adhered to, including artifacts like charters, schedules, and budgets, as appropriate and necessary for assigned projects.

• Present project milestones and deliverables to stakeholders and senior leaders. Assess risk with projects looking at both short-term and long-term impact, to gain leader insight as initiatives and priorities shift with changing business needs.

• Lead communications with senior leaders, project team members, and other stakeholders, to actively solicit and address stakeholder and project team feedback.

• Advise and support business development efforts to create project proposals, RFPs, estimates, and schedules, as appropriate.

• Manage and implement operational initiatives within the CAO/Dean’s Office scope that supports day-to-day operational activities for various academic programming.

• Design and deliver project metrics for initiatives, to ensure senior leaders and organizational impact is understood and planned for across the system.

• Lead initiative review meetings with stakeholders to ensure progress and project milestones are planned for, communicated, met, and advanced.

• Address technical and operational delays or system issues with appropriate subject matter experts, in order to proactively resolve potential project challenges or delays.

SKILLS/QUALIFICATIONS:

• Excellent oral and written communication skills

• Strong interpersonal skills

• Ability to navigate in a highly matrixed environment

• Possesses strong knowledge of project management principles

WORK ENVIRONMENT:

Each teammate has the responsibility to work in a safe manner. Work requires frequent moving from one area to another, coordinating, and communicating with persons in various disciplines and agencies. Frequent walking, standing and climbing may be required.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away fro