Executive Assistant (Remote Mid West)

Are you….

• Interested in working for an international and diverse company?
• Interested in working for a company that is dedicated to sustainability?
• Looking for a friendly and supporting team?

If so, read on!

Protecting water, the most valuable resource, and driving sustainability is very close to our hearts. You will be part of a flexible, family friendly organization that cares about its people just as it cares about the environment.

We offer:

• Powerful team looking forward to working with you
• Career coaching and development opportunities
• Health benefits
• 401(k)

We are seeking a skilled and experienced Executive Assistant to provide comprehensive support to high-level leaders within our global organization. The ideal candidate will be organized, proactive, and capable of managing a wide range of administrative tasks while maintaining a high degree of confidentiality and professionalism.

In this role, you will be responsible for:

• Calendar Management: Efficiently manage and coordinate complex schedules including prioritizing meetings (with internal and external parties) and time-sensitive discussions, calls, and appointments, while considering time zones and international travel.
• Travel Coordination: Arrange international travel itineraries, including flights, accommodation, ground transportation, and registration, ensuring seamless travel logistics. This will also require the flexibility and agility to deal with unexpected travel updates if/when schedules change both before and during trips.
• Expenses:  Manage and process monthly expense reports for multiple leaders.
• Communication Management: Handle and prioritize incoming and outgoing correspondence, emails, and phone calls, responding on behalf of executives when necessary, and maintaining an organized system for document management.
• Meeting Support: Prepare and distribute agendas and materials for meetings attended by executives, along with external parties (as needed). Support the development of meeting materials, as required. Coordinate all logistics of meetings, including conference room reservations, teleconference & videoconference set-up, food ordering, and associated meeting logistics, including related social activities.
• Document Preparation: Draft, proofread, and edit a variety of documents, presentations, and market reports, ensuring accuracy and adherence to organizational standards.
• Confidentiality: Maintain the highest level of confidentiality and discretion when dealing with and handling sensitive information and discussions.
• Stakeholder Liaison: Act as a key point of contact and liaison between executives and internal/external stakeholders.
• Team Collaboration: Collaborate with other executive assistants and support staff to ensure efficient, consistent administrative support across the organization.

QUALIFICATIONS:

• Bachelor’s degree preferred but not required
• 5-7 Years supporting VP-level executives in a global organization
• Experience booking international travel and managing schedules across multiple time zones
• Experience managing complex meeting logistics including preparing business reports and executive summaries

Imagine a world where everyone has access to clean water, safe food and medicine, and trusted essential goods. That is the tomorrow Veralto is creating today. Veralto (https://www.veralto.com/) is a $5B global leader in essential technology solutions made up of over 16,000 associates in 13 operating companies all united by a powerful purpose: Safeguarding the World’s Most Vital Resources™.

Sustainability is woven deeply into the fabric of Veralto. From helping ensure clean drinking water to reducing packaging waste, we help protect precious resources and keep our global water and food supplies safe. At Veralto, you’ll make an impact that improves lives and communities every day.

Our operating companies are building on a long-standing legacy of success, innovation, and deep customer trust as they work to create a safer, cleaner, more vibrant future. Our past was indelibly shaped as part of global science and technology innovator Danaher, but our future is uniquely our own.

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