Accounting Manager

Job Description:

Position Summary:

The Manager, Accounting is responsible for overseeing the daily accounting operations for a portfolio of senior housing communities, ensuring accurate financial reporting, compliance with nonprofit and affordable housing regulations, and timely completion of month-end close activities. This position supervises the financial coordinators and staff accountants, provides technical accounting guidance, and partners closely with the Director of Finance, Property Management, Payroll, Executive Directors and Corporate Finance to support each community.

The Manager, Accounting promotes a culture of exceptional customer service by providing responsive financial support to community leadership, internal departments, and residents while ensuring financial integrity and operational excellence.

Position Responsibilities:

Financial Reporting & Month-End Close:

• Manage the monthly close process to ensure timely and accurate financial statements.
• Review journal entries, account reconciliations, and supporting schedules prepared by accounting staff and financial coordinators.
• Analyze monthly operating results and investigate significant budget-to-actual variances.
• Ensure the accuracy of general ledger activity and compliance with GAAP.
• Prepare and review financial reports for the Director of Finance and Executive Directors.
• Review balance sheet reconciliations and resolve outstanding reconciling items.
• Maintain fixed asset and depreciation records.

Staff Leadership & Development:

• Supervise, coach, and develop Staff Accountants and Financial Coordinators.
• Establish performance expectations and provide ongoing feedback and training.
• Review work for accuracy, completeness, and adherence to established procedures.
• Assist with workload balancing and cross-training to ensure departmental coverage.
• Support recruitment, onboarding, and professional development of accounting staff.

Property Accounting:

• Oversee accounting activities for multiple affordable housing communities.
• Ensure accurate recording of cash activity, tenant receivables, prepaid expenses, accruals, fixed assets, and liabilities.
• Monitor replacement reserves, operating reserves, escrow accounts, and other restricted cash accounts.
• Review bank reconciliations and cash management activities.
• Coordinate monthly management fee calculations and intercompany transactions.

Compliance & Audit:

• Coordinate annual financial statement audits and compliance audits.
• Prepare audit schedules and respond to auditor requests.
• Ensure compliance with HUD, LIHTC, MassHousing, DHCD, and nonprofit reporting requirements.
• Support preparation of surplus cash calculations, reserve draw requests, and regulatory financial reporting.
• Assist with implementation and monitoring of internal controls.

Budgeting & Financial Analysis:

• Assist in the preparation of annual operating and capital budgets.
• Review budget assumptions with Executive Directors and operational leadership.
• Support forecasting and long-term financial planning.

Process Improvement:

• Identify opportunities to improve accounting processes and internal controls.
• Assist with implementation of new accounting systems and process enhancements.
• Develop and maintain accounting policies and departmental procedures.
• Promote standardization and continuous improvement across the finance department.

Customer Service:

• Build strong working relationships with Executive Directors, Property Management, corporate departments, vendors, and residents.
• Respond promptly to financial questions while providing exceptional customer service.
• Communicate financial information in a clear and professional manner to both financial and non-financial stakeholders.
• Serve as a trusted financial resource to community leadership.

Other Responsibilities:

• Participate in special projects and system implementations.
• Support organizational initiatives and strategic priorities.
• Perform other duties as assigned.

Qualifications:

• Bachelor's degree in Accounting or Finance required.
• Five to seven years of progressive accounting experience.
• Two or more years of supervisory or team leadership experience preferred.
• Experience with nonprofit, healthcare, affordable housing, real estate, or property accounting strongly preferred.
• Experience with HUD, LIHTC, or other affordable housing programs preferred.
• Strong knowledge