Administrative Assistants

Open Date 05/15/2026 Requisition Number PRN45083B Job Title Administrative Assistants Working Title Admissions Coordinator Career Progression Track S00 Track Level S3 - Skilled, S2 - Intermediate, S4 - Highly Skilled FLSA Code Nonexempt Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary VP Area Academic Affairs Department 00166 - College of Social Work Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 48,000-53,000 Close Date 08/21/2026 Priority Review Date (Note - Posting may close at any time) Job Summary Responsibilities

• Advise and counsel prospective students and student applicants on the admissions process.
  • Develop knowledge of OnBase admissions enrollment management system; serve as technical support for these systems and liaison with university and other student services offices as necessary; work with faculty and staff to streamline admission processes; serve as technical lead for OnBase

• Maintain interpersonal communication and engagement with prospective students and student applicants via in-person, phone, and/or email as it relates to admissions.
• Calculate student applicants’ cumulative GPA and verify student applicants’ completion of pre-requisite requirements.
• Lead, organize, and facilitate admission information sessions for prospective students and student applicants.
• Collaborate with advising on recruitment efforts including attendance at job fairs and communication with prospective students at these events.
• Lead and organize new student orientations for newly admitted students into the academic programs.
• Collaborate with personnel on the maintenance, monitoring, troubleshooting, and updating of the admissions enrollment management system.
• Review and verify student applicants’ submission of application material into the admissions enrollment management system.
• Provide administrative support, including scheduling admission meetings, attending admission meetings, developing and distributing meeting agendas, constructing and distributing meeting minutes, and constructing and distributing handouts, etc.
• Provide administrative support to members of the admissions committee in accessing and utilizing the admissions enrollment management system.
• Provide administrative support in the form of data collection, analysis, and reporting on admissions—accepted, declined, demographics, etc.
• Provide administrative support to members of the admissions committee in accessing and utilizing the admissions enrollment management system.
• Lead and facilitate the development of other admissions personnel on admissions procedures and tools.
• Act as liaison between program directors, admission committees, and individual members of the admission committees on reviewing and updating admission procedural matters and documents.
• Refer prospective students and student applicants onto academic advisors when inquiries are related to the academic programs.
• Inform the academic advising unit of newly admitted students into the academic programs.
• Develop, monitor, and update the admissions website page for the academic programs.
• Other duties as assigned
• This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications