AA CARES Grant Coordinator - (Administrative Analyst/Specialist - Exempt II) - Race, Empowerment, and Justice

*SFSU INTERNAL APPLICANTS ONLY*

Working Title

AA CARES Grant Coordinator

SF State University

San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.  Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager.

Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu.

San Francisco State is a 100% Smoke/Vapor-Free Campus.  Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties.

The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect  Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

This position may be a "designated position" in the California State University's Conflict of Interest Code.  The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.

Department

Race, Empowerment and Justice

Appointment Type

Temporary

Time Base

Full-Time (1.0 FTE)

Work Schedule

Monday through Friday, 8:00 AM-5:00 PM

Anticipated Hiring Salary

$5797.00 Per Month ($69,564.00 Annually)

Salary is commensurate with experience.

Position Summary

The Grant Coordinator manages oversees AA CARES’s fiscal operations, especially its funding from the State of California. It involves, but is not limited to, preparing and reviewing payment request documents for all AA CARES financial accounts, managing subcontracts with community partners, and leading the recruitment process of new program staff. Day-to-day work is performed independently, and the Grants Administrator is expected to work effectively while prioritizing assignments to meet deadlines. Under the supervision of the AA CARES Executive Director, this role provides a broad range of fiscal support for the AA CARES.

Position Information

Grant Management 

• This manager is responsible for the day-to-day activities of the administrative and business service activities of AA CARES/Stop AAPI Hate Asian American Studies Appropriation project
• Serve as the program liaison with other university departments and community stakeholders in regards to financial and HR-related matters
• Assists in program planning and evaluates effectiveness
• Coordinates activities and ensures compliance for the $10 million grant issued by the State of California.
• Creates and tracks annual budgets for AA CARES projects and operations
• Monitors budgets, reconciles expenditures, and prepares financial reports through proficient and experienced use of Oracle/CFS Data Warehouse database and other university budget databases as appropriate
• Serves as the prime contact for the third-party, coalition partners, and contractors, with strong familiarity and established, trusted relationships with these partners. May manage relationships with outside entities or agencies and manage sensitive information.
• Collect and organize bid documents, contracts, interagency agreements, and other special purchasing documents when required with a purchase order
• Processes, organizes and maintains financial, employment, and payment request forms, often containing highly sensitive material 
• Review any purchases that may require a TAR (technology review) based on Information Technology Services requirements
• Facilitates the recruitment of AA CARES personnel, including, but not limited to, drafting position descriptions, preparing and requesting HR-related recruitment forms, assisting the college with the onboarding process, setting up E-TRAC, and completing background checks 
• Trains staff to navigate fiscal protocol 
• Respond to internal and external vendor inquiries 
• Monit