Senior Facilities Manager

Originally founded in 1991 as Harlem RBI, DREAM has grown to annually serve more than 2,500 youth across East Harlem and the South Bronx through a network of seven PreK-12, extended-day, extended-year DREAM Charter Schools and community sports-based youth development programs. Through our commitment to rigorous academics, social-emotional learning, deep family and community engagement, and health and wellness, we create lifelong learners who are equipped to fulfill their vision of success in and out of the classroom. We dream big, as well, with an aggressive five-year plan to expand to serve 3,500 students across seven schools—growing our organization’s impact and leveling the playing field for all children. To learn more, visit wearedream.org.
Reporting to the Network Director of Facilities, the  Senior Facilities Manager is a reliable team player who is willing to learn. Like all DREAM employees, the Facilities Manager should demonstrate a strong commitment to the mission and values of DREAM and should have substantial expertise in all areas of responsibility.

Responsibilities

• Manage and develop staff members of the Facilities team and ensure team member work schedules align to the needs of  the organization;
• Assess the performance of the Facilities team and conduct performance evaluations throughout the year;
• Provide input into promotions, wage increases, and other personnel decisions;
• Support with interviewing potential hires and provide input into hiring decisions;
• Perform daily inspection of school building, park and office condo, checking for any issues or items that have the potential to disrupt daily operations, and addressing them accordingly;
• Manage cleaning service and part-time employees to ensure the school, park and office condo are kept clean;
• Create and implement a cleaning and preventive maintenance program/schedule;
• Recommend and select equipment and materials and ensure we have complete inventory of equipment at all times; 
• Implement and monitor preventative maintenance schedules to ensure maximum longevity of equipment and determine replacement, repair, and maintenance needs;
• Maintain vendor relationships, including coordinating orders or repairs with external parties;
• Manage team to ensure facilities maintenance tickets are prioritized and responded to in an efficient and strategic way;
• Ensure repairs such as painting and patching, minor electrical, plumbing and carpentry repairs are completed, if needed;
• Create systems to proactively assess the state of facilities, identify repairs, and ensure repairs are made in a timely fashion;
• Maintain facilities inventory and order materials for the facilities team to ensure all materials are on site at all times 
• Assign roles and responsibilities to all team members to ensure work is strategically prioritized and gets done in a timely manner
• Collect and maintain direct reports’ daily work sheets;
• Train team in job skills, work regulations, cleaning methods, use of equipment and safety practices;
• Establish approach, technique and methods for team’s work; 
• Maintain records, prepare reports, and compose correspondence related to the work;
• Regularly review and manage building and park service maintenance calendar, monitor activities of service employees, and consult with service contractors to ensure compliance with contract specifications;
• Receive, investigate, and respond to property-related emergency calls;
• Ensure that all buildings are up to code and in compliance with all regulations; 
• Manage and coordinate building-wide inspection;
• Support with and/or lead management and execution of special projects and other tasks, as needed.

Qualifications

• High School diploma required;
• A minimum of 5 years’ experience in facilities management, as a construction trade supervisor, or in a related area; 
• Knowledge of plumbing & HVAC systems;
• Mechanically inclined (i.e. – ability to use tools to make repairs as needed);
• Strong written and verbal communications skills; 
• Any current FDNY certificates of fitness, HVAC or plumbing certifications a plus;
• Excellent organizational and problem-solving skills, and strong attention to detail;
• Commitment to the mission and goals of DREAM and DREAM Charter School;
• Ability to lift up to 50 pounds and ha