Administrative Assistant - Governance Support

About Hyundai GLOVIS America Inc.
GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customers products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.
Summary
The Administrative Assistant - Governance Support position is to support the CEO will all phases of daily tasks including report management, compliance with company policy, and meeting preparation. They must track status updates of outstanding projects and prepare reports to the CEO. In addition, they must manage the CEO's calendar including scheduling and communication. They will also need to gain understanding of the GLOVIS business to gradually expand their R&R.
Responsibilities
• Host weekly meetings between cross-functional teams
◦ Coordinate and manage all event attendance
◦ Create and maintain CEO calendar and meeting schedule
◦ Prepare meeting documents, record meeting minutes and action tracker
◦ Manage company and internal CEO reports
◦ Organize and manage company files and documentation
◦ Manage electronic and physical filing systems for governance documents
• Monitor performance of Company Objectives and projects
◦ Monitor compliance with Red Folder requests
◦ Prepare any and all reports pertaining to all matters of company operations
◦ Provide oversight on web site policy
◦ Communicate key governance updates and decisions to relevant stakeholders
◦ Support with training initiatives, job descriptions, and MBO building
• Assist with miscellaneous projects through SAP and PowerBI
◦ Other duties as assigned
Compensation Range
$52,000-$56,000 per year (Subject to Compensation Study Upon Candidate Selection)
Benefits of Working at Hyundai GLOVIS America Inc.
• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, Holidays, and Sick leave
• Pet Insurance
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*
*Benefits may vary by location. All benefits pursuant to Company policy
Required Skills & Qualifications
• Must have previous experience as a Administrative Assistant in a mid-to-large company OR previous experience as a project coordinator Required
• Previous project management experience Required
• Previous experience of measuring progress of projects Required
• Advanced Microsoft software (Excel, Powerpoint, Word, etc.) Required
• Strong interpersonal and communication skills (both verbal and written) Required
• Ability to work in fast-paced environment with ability to multitask Required
• Takes initiative (self-starter) Required
• Must be flexible with work hours Required
Education & Experience
• Bachelor's Degree Required
• Master's Degree Preferred
• 1-2 Years of Direct Experience as an Administrative Assistant for Mid-Large Sized Company Required
• 2-5 Years of Direct Experience as an Administrative Assistant for Mid-Large Sized Company Preferred
Physical Requirements
• Ability to sit in front of a desk and/or in front of the computer for long periods
• Repetitive use of hand/grasping product, writing, and typing
• Possibility of domestic travel - 10%
• Lift up to 20lbs
• Carry up to 20lbs
• Stand/walk
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Working and Environmental Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• Typical office environment with low-level noise exposure
• This position is located in the Irvine, CA office
• Communication with employees and field partners will be primarily conducted via phone and email
The above statements are intended to describe the general nature of work